Executive Administrative Assistant / Service Scheduler

Are you looking for a stable, rewarding position, with great benefits and a supportive team? The Dürr Systems Clean Technology Division (CTS) is a global leader providing pollution control, drying technologies and battery electrode production equipment. As an employer, Dürr is a unique business that offers a collaborative, friendly small company work culture with the financial benefits and growth opportunities available from a large corporation. With an emphasis on employee appreciation and work lifestyle balance, Dürr strives to be an employer of choice.

Location: Southfield, MI

Position Summary: We are a growing organization seeking individuals with excellent communication and organizational skills to provide daily administrative support and perform daily scheduling activities for our Operations and R&D teams.

Administrative responsibilities in support of CTS R&D VP, Operations Director and other Senior Managers in the Southfield, MI office will include:

• Manage a wide variety of complex and confidential situations by exercising discretion and independent judgment.
• Manage schedules, arrange meetings with other departments, orgnizations or clients.
• Events planning and coordiantion with administrative assistants within other divisions.
• Review timesheets for R&D, Project management and installation supervisor staffs.
• Book domestic and international travel plans working with the Durr travel agency and program.
• Upload, manage and submit expense reports for Durr employees

• Interact with other executive staff, management and employees to support their needs and address their concerns.

• Draft, review and revise correspondence, e-mail, reports and multi-media presentations.
• Perform language translation of document utilizing Durr provided software - languages include German, Italian, Swedish and English.

Scheduling responsibilities will include generating cases within a Customer Relations Management software to plan and record assignments in support of internal and external customers. Manage schedule updates and collect site requirements for a team of ten installation supervisors. Essential duties will include:

• Receive requests from internal and external customers and process the request efficiently and appropriately.
• Work closely with customers to define scope of work and schedule demands to assign proper technician to work order.
• Gather support documentation from team members to provide clear definition of assignment requirements to technicians.
• Create Service Requests outlining EH&S needs, and other site requirements.
• Manage schedule changes and available resources.
• Gather and compile and store site records after assignments have been completed.
• Occasionally generate reports and other documents in support of department team members.

Qualifications

• Two or Four Degree in Business Administration or related field
• Certified Administrative Professional
• Thorough knowledge of MS Office Software, Word, Excel, PowerPoint.
• Excellent communication and organizational skills.

The Dürr CTS group is a strong growing team within a stable corporate structure. We will reward your talent and efforts with advancement opportunities, great pay and flexible work-life balance. If these are of interest to you we look forward to discussing this opportunity with you.