Office Administrator

Purpose - Perform the tasks and responsibilities associated with the office administration in an Analytic Stress district office. The following essential functions and responsibilities will be performed and/or shared by the office staff at each district as needed. Administrative staff report directly to the Manager and will have direct interaction with the corporate office.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Office Administration - Handle general administrative tasks for the district management and staff including Billing, Payroll, AR/AP, reception, completing detailed reports and filing in an accurate and timely manner. Forward requests from field personnel to the appropriate department as needed. Other duties, may be assigned as needed based on candidates previous experience.

Competencies

• Previous experience in the use of Track or other client specified billing and invoicing systems helpful
• Knowledge of modern office practices and procedures including, but not limited to ADP Payroll, AP and AR is needed
• Competent in the use of a personal computer, Microsoft Office 365 and other applications needed
• Ability to communicate effectively, both orally and in writing
• Ability to use tact and skill in dealing with diverse population groups including other staff, visitors, and customers
• Ability to work well independently and possess effective time management and organizational skills
• Ability to compose effective and efficient reports and correspondence
• Must be dependable and demonstrate the ability to follow directions
• Ability to make independent decisions within well-defined guidelines
• Must be Detail-oriented, possess basic math skills and be a team player
• Ability to work effectively under short lead-times and deadlines

Education and Experience

High school diploma or general education degree (GED); training from related trade school preferred. Minimum 3 years experience in a fast paced office environment needed.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally sedentary; however it may be necessary to assume project management and/or technical responsibilities and therefore the physical requirements for those jobs may be required on an interim basis.

Job requires physical effort associated with using the computer to access information, or occasional standing, walking, and lifting needed to carry out everyday activities associated with a 24-hour service-based company.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in a generally sedentary environment. The noise level is usually low to moderate. Tasks do not generally expose employee to physically unpleasant or hazardous conditions.

Note: Visits to the district shop area or a customer site could require working in a safety sensitive environment associated with the industrial heating industry with potential exposure to unpleasant or hazardous conditions,