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Construction Office Administrator Jobs (NOW HIRING)

Graham

Construction Office Administrator

Miami Lakes, FL · On-site

$16.50 - $22.75/hr

Construction Office Administrator Build your career with a company that helped build a community. The Graham Companies is seeking an experienced, highly organized Construction Office Administrator to ...

Miami Lakes Hotel

Construction Office Administrator Full Time Miami Lakes, FL, US 3 days ago Requisition ID: 1198 Build your career with a company that helped build a community. The Graham Companies is seeking an ...

The Graham Companies, Inc.

Construction Office Administrator Full Time Miami Lakes, FL, US 16 days ago Requisition ID: 1198 Build your career with a company that helped build a community. The Graham Companies is seeking an ...

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How much do construction office administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for construction office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a construction office administrator?

Construction Office Administrators are professionals who handle the administrative and clerical tasks in a construction office. They are responsible for managing paperwork, coordinating schedules, processing invoices, maintaining records, and communicating with project managers, contractors, and clients. Their role helps ensure that construction projects run smoothly and efficiently by supporting both office and field operations.

What are the key skills and qualifications needed to thrive as a construction office administrator, and why are they important?

To thrive as a Construction Office Administrator, you need strong organizational skills, attention to detail, and familiarity with construction processes, usually supported by a background in office administration or a related field. Proficiency with construction management software (like Procore or Buildertrend), Microsoft Office Suite, and document control systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate between project managers, contractors, and suppliers. These skills are crucial for ensuring efficient office operations, accurate record-keeping, and effective project support in the fast-paced construction environment.

What are some common challenges faced by construction office administrators, and how can they be managed effectively?

Construction Office Administrators often face challenges such as managing a high volume of documentation, coordinating schedules between multiple teams, and ensuring compliance with safety and regulatory requirements. Staying organized through effective use of project management software and maintaining clear communication with both on-site and off-site stakeholders can help address these challenges. Developing strong multitasking and problem-solving skills is also essential, as priorities can shift quickly in a construction environment.

What is the difference between Construction Office Administrator vs Construction Project Coordinator?

AspectConstruction Office AdministratorConstruction Project Coordinator
Primary RoleHandles administrative tasks, office management, and documentationCoordinates project activities, schedules, and communication among teams
Required SkillsAdministrative skills, familiarity with construction documents, basic project knowledgeProject management, communication, scheduling, and coordination skills
Work EnvironmentOffice-based, supporting construction sites and teamsOn-site and office, overseeing project progress and logistics
CertificationsTypically none required, but administrative or construction-related certifications can helpOften requires project management or construction certifications

The Construction Office Administrator primarily manages administrative tasks within the construction office, ensuring smooth documentation and communication. In contrast, the Construction Project Coordinator actively manages project schedules and coordination efforts. While both roles support construction projects, their focus and responsibilities differ significantly.

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Cities with the most Construction Office Administrator job openings:

What states have the most Construction Office Administrator jobs?

States with the most job openings for Construction Office Administrator jobs include:

What are popular job titles related to Construction Office Administrator jobs?

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Construction Office Administrator jobs near you
Infographic showing various Construction Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Construction Office Administrator

Houston, TX • On-site

Pillars of Seven
See more jobs at Pillars of Sevenexternal

$40K/yr

Other

Re-posted 8 days ago

Job description

Construction Office Administrator

Texans Force is a start up full service construction company. We are looking to hire an office administrator.

This is an exciting opportunity with potential to advance for hard working, reliable, and teamwork-minded individuals. Apply today to grow right along with this company as it continues to expand its successful operations in 2018 and beyond.

As the Construction Office Administrator you will

All applicants must possess the ability to make independent decisions when circumstances warrant. Excellent presentation and written communication skills, time management and organizational skills are required. This position requires the ability to work under pressure, be self-directed with good business judgement and handle confidential information appropriately. In this position you will be responsible for:

  • Answering incoming calls
  • Processing incoming mail, emails and faxes
  • Data entry
  • Filing and other basic clerical duties.
  • Project coordinator
  • Process permit applications
  • Maintain client folders
  • Work with Project Manager in sending out bid requests, meeting notices, delay notices, following up on bids and keeping track of submittals
  • Some knowledge of insurance - will request insurance certificates for projects and maintain up to date liability insurance certificates from Subs
  • Email campaigns
  • Bookkeeping

Skills: To qualify for this position, you must have:

  • At least 3 year of experience in an construction office environment.
  • Experience working in Google drive, and google drive programs
  • Strong communication skills.
  • The ability to type 30+ words per minute.
  • Bilingual (English & Spanish)
  • Quickbooks
  • Process building experience
  • Detail oriented
  • Computer literate
  • Able to multi-task
  • Able to juggle workload to meet deadlines

Must have a dependable vehicle and be able to work some overtime and weekends.

Job Type: Full-time Salary: $40,000.00 /year Required experience: Administrative Assistant: 3 years

Apply