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Construction Office Administrator Jobs (NOW HIRING)

Penhall

Construction Office Administrator

San Diego, CA · On-site

$27 - $30/hr

Position Description The Construction Office Administrator p rovides administrative support to project managers, superintendents, and field teams throughout all phases of construction projects. This ...

Mobile Staff Solutions

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Construction Office Administrator

Tampa, FL · On-site

$18 - $21/hr

Office Manager - Construction Contracting Location: Tampa, FL - near the Oldsmar Flea Market Pay Rate: $18.00-$21.00 per hour, depending on experience Job Summary We are seeking a reliable and ...

New

MFI Construction Inc

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Construction Office Administrator -AP/AR & Compliance

Covina, CA · On-site

$18.75 - $25.75/hr

MFI Construction Inc. is seeking an organized and dependable Construction Office Administrator to support accounting, compliance, and daily office operations. Responsibilities: * Process and track ...

Valcourt Group

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Construction Office Administrator

Miami, FL · On-site

$25 - $30/hr

The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the Miami office. This role is responsible for payroll processing ...

MFI Construction Inc

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Construction Office Administrator -AP/AR & Compliance

Covina, CA · On-site

$18.75 - $25.75/hr

MFI Construction Inc. is seeking an organized and dependable Construction Office Administrator to support accounting, compliance, and daily office operations. Responsibilities: * Process and track ...

Aerotek

On-Site Construction Office Administrator

Newbern, AL · On-site

$13.25 - $18.25/hr

The On-Site Construction Office Administrator (called a CES internally) is responsible for providing administrative and customer support services to the client and the Onsite Management team. The CES ...

Steve Austin Construction D.B.A Steve Austin Homes

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Construction Office Manager

Layton, UT · On-site

$17 - $26/hr

Construction Office Administrator / Business Coordinator **Steve Austin Homes** **Job Type:** Full-Time **Pay:** $18.00-$25.00 per hour, based on experience **Location:** On-site, single-office ...

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Construction Office Administrator information

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How much do construction office administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for construction office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a construction office administrator?

Construction Office Administrators are professionals who handle the administrative and clerical tasks in a construction office. They are responsible for managing paperwork, coordinating schedules, processing invoices, maintaining records, and communicating with project managers, contractors, and clients. Their role helps ensure that construction projects run smoothly and efficiently by supporting both office and field operations.

What are the key skills and qualifications needed to thrive as a construction office administrator, and why are they important?

To thrive as a Construction Office Administrator, you need strong organizational skills, attention to detail, and familiarity with construction processes, usually supported by a background in office administration or a related field. Proficiency with construction management software (like Procore or Buildertrend), Microsoft Office Suite, and document control systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate between project managers, contractors, and suppliers. These skills are crucial for ensuring efficient office operations, accurate record-keeping, and effective project support in the fast-paced construction environment.

What are some common challenges faced by construction office administrators, and how can they be managed effectively?

Construction Office Administrators often face challenges such as managing a high volume of documentation, coordinating schedules between multiple teams, and ensuring compliance with safety and regulatory requirements. Staying organized through effective use of project management software and maintaining clear communication with both on-site and off-site stakeholders can help address these challenges. Developing strong multitasking and problem-solving skills is also essential, as priorities can shift quickly in a construction environment.

What is the difference between Construction Office Administrator vs Construction Project Coordinator?

AspectConstruction Office AdministratorConstruction Project Coordinator
Primary RoleHandles administrative tasks, office management, and documentationCoordinates project activities, schedules, and communication among teams
Required SkillsAdministrative skills, familiarity with construction documents, basic project knowledgeProject management, communication, scheduling, and coordination skills
Work EnvironmentOffice-based, supporting construction sites and teamsOn-site and office, overseeing project progress and logistics
CertificationsTypically none required, but administrative or construction-related certifications can helpOften requires project management or construction certifications

The Construction Office Administrator primarily manages administrative tasks within the construction office, ensuring smooth documentation and communication. In contrast, the Construction Project Coordinator actively manages project schedules and coordination efforts. While both roles support construction projects, their focus and responsibilities differ significantly.

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Cities with the most Construction Office Administrator job openings:

What states have the most Construction Office Administrator jobs?

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Construction Office Administrator jobs near you
Infographic showing various Construction Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Construction Office Administrator

San Diego, CA • On-site

Penhall
Construction • 1 - 5K employees
Learn more about Penhallexternal

$27 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 26 days ago

Penhall Company rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

Job description

Application Instructions
Apply today to be considered for this open position-interviewing now!
Penhall Company has been shaping the future of concrete services for over 65 years. As the nation's leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertise-we deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.
At Penhall Company, everything we do is built on our commitment to do the right thing for our customers, our employees, and our communities. Every single Penhall Company employee moves our company forward. If you are self-motivated and find a job well-done to be the ultimate reward, you'll fit right in!
We offer a comprehensive benefits package which includes medical, dental, vision, and life/AD&D/LTD insurance; paid sick leave, paid vacation, a 401(k)-retirement savings plan with contribution; Employee Assistance Program and a culture that values opportunity for growth, development, and internal promotion.
Position Description
The Construction Office Administrator p rovides administrative support to project managers, superintendents, and field teams throughout all phases of construction projects. This is a full-time position, with competitive pay and comprehensive benefits. This is an onsite position; remote work is not offered for this role.
Duties and Responsibilities
  • Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects.
  • Compile employee timesheets and enter daily production data in Vista Viewpoint software.
  • Process weekly payroll and certified payroll reports for prevailing wage projects.
  • Assist with job cost and budget tracking.
  • Invoice coding and processing.
  • Prepare customer billing.
  • Assist with collection efforts.
  • Aid estimating team with potential bid opportunities and bid preparation
  • Assist Human Resources with hiring and orientation process.
  • Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
  • Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals.
  • Prepare reports, spreadsheets, and documentation
  • Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.

Position Requirements
  • High school diploma or GED required.
  • 3-4 years of experience in construction administration, project coordination, or related roles
  • Must have knowledge and experience with public works/Davis Bacon wages, certified payroll reporting. Priority interview status for applicants with this experience.
  • Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R).
  • Proficient with computers and mobile devices (iPhone and iPad), knowledge of Microsoft Outlook, Word and Excel, internet browsers and Windows
  • LCP Tracker, eMARS, Vista Viewpoint software desired.
  • Team player with self-confidence and professional presence.
  • High degree of maturity and business judgment.
  • Display a professional and courteous attitude to co-workers, supervisors and the general public at all times.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines.
  • Reliable and punctual attendance.
  • Ability to administer several tasks independently and concurrently.
  • Ability to assess and prioritize multiple tasks, projects, and demands
  • Strong customer service and interpersonal skills.
  • Proficient verbal and written communication skills.
  • Ability to maintain confidentiality at all times.
  • Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
  • Display a professional and courteous attitude to co-workers, supervisors and the general public at all times
  • Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines.
  • Reliable and punctual attendance.
  • Employment is contingent upon successful completion of a background check and drug screening in compliance with federal, state, and local laws. Candidate consent will be obtained prior to the screening process.
  • We E-Verify. We will provide the Federal Government with information from your Form I-9 to verify you are legal for employment in the United States.

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds occasionally.
  • Occasional walking or standing.

Equal Opportunity Employer
Penhall Company is a Drug-Free Workplace and Equal Opportunity Employer.
We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Penhall Company has a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law.
We provide reasonable accommodation to qualified veterans/individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@penhall.com.
AI-Assisted Hiring and Automated Decision Tool Disclosure
The Company may use Artificial Intelligence ("AI"), machine learning technologies, and/or automated decision-making tools to assist in certain aspects of the recruitment and hiring process, including reviewing applications, resumes, assessments, and candidate qualifications. These tools are used to support the evaluation process and are not used as the sole basis for employment decisions.
All employment decisions are ultimately made by qualified Company representatives. The Company maintains human oversight of hiring decisions and does not permit automated systems to make final employment determinations independently.
The Company is committed to equal employment opportunity and to complying with all applicable federal, state, and local employment, privacy, and anti-discrimination laws. The Company does not intentionally use AI systems in a manner that unlawfully discriminates against applicants or employees based on any protected characteristic under applicable law.
Applicants may request reasonable accommodations, alternative evaluation methods, or additional information regarding the Company's use of automated tools by contacting Human Resources.
Where required by applicable law, the Company may provide additional notices regarding the use of automated decision-making tools, data practices, retention periods, or bias audit information.

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