Assistant Controller

JOB/POSITION TITLE: Assistant Controller

STATUS: Exempt

PRIMARY PURPOSE: Responsible for the day-to-day accounting activities of the Business office. Responsible for the accurate and timely recording of financial data related to personnel, accounting, feline fix program and spay/neuter program. Responsible for month-end closing process and entries.

Reports to: Director of Finance

Supervises: Accountant and Accounting Clerk

ESSENTIAL DUTIES/FUNCTIONS:

• Accounts Payable. Manages accounts payable to ensure timely disbursements. Manages the automated accounts payable system to include adding and removing users and departments. Review invoice coding to ensure proper allocation to GL's. Process check disbursements.
• Accounts Receivable. Manages accounts receivable to ensure timely collections and follow up on past due accounts.
• Journal Entries. Prepares monthly journal entries to properly account for or accrue for other assets/ liabilities. Review journal entries proposed by the accountant and post them into the system.
• General Ledger. Manages all aspects of the general ledger and reconciliation of all balance sheet accounts (including bank reconciliations) on a monthly basis. Maintain financial edge system to include creating, inactivating, GL's and departmental codes, and maintaining the financial statement GL's roll ups.
• Financial Statements. Prepare monthly financial statements.
• Audit/Tax. Assists with Audit and tax schedules for the annual audit and tax returns.
• City & County Contract. Prepares quarterly county reports related to the City contract. Oversees process to issue discounted Neuter Now certificates.
• Supervisory. Supervise staff accountant and accounting clerk.
• Feline Fix/Spay Neuter Now Program. Review paper certificates and disbursements to participating clinics. Responsible for maintaining the online portal application "Formsite" for the Neuter Now program to ensure proper flow.

OTHER DUTIES/FUNCTIONS:

• Perform other duties as assigned.
• Recommend and write business office policies and procedures.

JOB CONDITIONS:

• Work Environment: Indoor air-conditioned office.
• Equipment Use: Excellent computer skills in the use of the internet, MS Excel and Word, Outlook, and accounting software Financial Edge, Formsite, and AvidXchange.
• Hours: Regular 40-hour work week, Monday to Friday typical schedule, with other hours based on operational requirements.

MENTAL, PHYSICAL & COMMUNICATION DEMANDS:

• Must maintain and present personal conduct, personal appearance and office space as a professional.
• Must exercise compassion, patience, professionalism, flexibility and tact when dealing with a broad range of volunteers and the public including difficult, emotional or angry people.
• Must have a flexible disposition to work with and engage a variety of volunteers, supporters and donors.
• Must be committed to behaving in an ethical manner.
• Must agree with and be committed to Hawaiian Humane goals, objectives and programs.
• Requires working with minimal supervision.
• Must be able to work under pressure of deadlines.

QUALIFICATION REQUIREMENTS:

• Skills/Knowledge: Thorough knowledge of the theories, principles and procedures of accounting. Ability to read, understand and analyze business documents such as credit card agreements, insurance policies, leases and contracts. Demonstrated ability to exercise sound judgment and discretion with confidential information. Not for profit experience helpful, but not required.
• Education/Training: Bachelor's degree in accounting. Experience in Financial Edge, NXT experience preferred. CPA preferred, but not required.
• Experience: Two years of experience in accounting.

The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.