Executive Assistant to Chief Sales Officer

We are looking for a Full-Time Executive Assistant to the Chief Sales Officer.

• Do you thrive in fast-paced settings?
• Are you a great communicator - are you courteous, clear, concise, quick-thinking, and impossible to be misunderstood?
• Are you vigilant regarding the quality and integrity of your work?
• Do you live on the West Coast or Arizona?

If you answered yes to the above then WE HAVE BEEN LOOKING FOR YOU!

Brave Thinking Institute seeks a full-time Executive Assistant to support our Co-Founder & Chief Sales Officer.

Brave Thinking Institute (est. 2009) is a global leader in the personal development/professional coaching industry. We’re on the lookout for a skilled Executive Assistant to join our team.

Position Summary

Your role as Executive Assistant will be to provide comprehensive administrative support to the Chief Sales Officer (CSO). The Executive Assistant will play a crucial role in facilitating the CSO's daily operations, managing schedules, coordinating meetings, and handling confidential information with discretion.

We require a minimum of 5 years experience in:

• Managing a busy calendar and taking the initiative to anticipate and resolve scheduling conflicts and prioritize appointments, ensuring the executives' time is optimized.
• Creating and managing tasks the CSO has assigned to other team members and has been assigned to the CSO
• Managing and prioritizing emails
• Anticipating the needs of the CSO and proactively addressing any issues or concerns that may arise.
• Acting as the primary point of contact for internal and external stakeholders, screening and prioritizing communication on behalf of the CSO
• Conducting research and compiling data as needed to support the CSO in decision-making and strategic planning
• Managing special projects as assigned by the CSO, ensuring deadlines are met and objectives are achieved
• Overseeing expenses and budgets
• Scheduling and executing travel arrangements
• Assist in occasional personal tasks

Knowledge, Skills & Abilities

• Ability to juggle multiple projects simultaneously
• Work in a fast-paced and high-pressure (deadline-driven) environment
• Excellent communication skills
• Impeccable attention to detail
• Learn quickly - Ability to work with or learn to work with multiple platforms
• Microsoft Office Suite - Word, Excel, Gmail, Google Docs, Google Sheets
• Efficient & can work autonomously
• Ability to travel for events (as needed)
• *MUST have a strong interest in personal development, with history and track record to demonstrate said interest (books read, events attended, etc). This is required for culture fit.

Education / Experience

• Bachelor’s Degree preferred but not required or equivalent experience.
• Minimum 5 years experience as a high-level Executive Assistant preferably with sales experience.
• Experience with both in-person and virtual events

Work Environment

• Home office (telecommute) - Must have a distraction-free work environment with no background noise
• Regular business hours 8:00 am - 5:00 pm; minimum 40 hours per week

Conditions of Employment

• Must be legal to work in the U.S
• Must possess a valid California driver's license.
• Must live on the West Coast or Arizona.

Benefits:

• PTO
• Holidays
• Medical
• Dental
• Vision
• 401K
• 401K matching