Office Administrator

Pyramid Brokerage Company

Latham, NY

Expired: over a month ago Applications are no longer accepted.

Full-Time

Job Description

Job SummaryThe Office Administrator manages and coordinates all day-to-day activities for the office, including administration requests and marketing projects by performing any or all of the duties and responsibilities identified below.The Office Administrator works in conjunction with Senior Management and the Director of Marketing Support and Research.

Why Widewaters?
We strive to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services. We invest in our associates to develop motivated experts who perform at the highest level of professionalism. Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do. The result is an unparalleled execution of strategic plan and commitment to client service.

Benefits

3 weeks of Paid Time Off
Great compensation packages
Healthcare Benefits - Medical, Dental, and Vision
Life Insurance
401k Matching
Disability Insurance
Wellness Initiatives
Hotel Discounts and More

Essential Functions of the JobOffice Management

Vendor Maintenance – Primary Contact with Vendors
Supply Ordering
Office Equipment Maintenance

Administrative Responsibilities

Assistance in answering incoming phone calls
Word processing, excel spreadsheets, projects (with Marketing Group)
Processing mailers and correspondence
Maintaining Pyramid Monthly Calendar and Priority Meeting Scheduling
Sales Meeting Agendas
Maintain agreement generation, tracking and reporting
Creation of Deal Files/Accounts Receivable
Updating m2M transaction and invoicing module
Submitting Payroll and Timecard Approval
Works closely with Office Administrators across PBC and attends quarterly administrative meetings

File Maintenance

Priority Sheet updates and tracking.
Maintains Sign Inventory.
Coordinates all Sign Requests/Installations.
Real Estate Licensing Tracking
Completes Accounts Payable
Completes Expense Wire Reimbursements
Accounts Receivable/Completes all Depositing of Checks
Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.

Other

Must demonstrate the highest level of professionalism, confidentiality, integrity, and respect with candidates, team, and business partners.
Excellent interpersonal skills with the ability to effectively manage relationships within a highly diverse work force.
Customer service focus with positive demeanor.
Some travel may be required.
Performs other tasks as needed.

Qualifications Associates Degree (A.A) preferred or the equivalent of a two (2) year college or technical school; two to three years related experience and training; or equivalent combination of education and experience. The position requires a valid New York State Driver’s License.