Assistant Director of Facility Services

ESSENTIAL JOB FUNCTIONS:

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.

• Assists in preparation of the Facility Services Operations budget for all areas including personnel, supplies, services and capital improvements
• Administratively responsible for management of the city's street and drainage program which includes maintenance as well as new construction
• Makes recommendations and assists in the development of the department’s policy and procedure manual
• Directs or conducts the preparation of cost estimates and timetables on maintenance and new construction projects; prepares specifications, authorizes requisition of materials and supplies needed for project completion
• Supervise construction and maintenance of landscape, Facility Services, and construction projects
• Facilitates the preparation and management of contractual agreements between the city and vendor agencies
• Assigns crews to work projects; transfers workers from one project to another as workload changes, coordinates the use of available equipment, checks each project for conformance to work plans and makes changes when necessary
• Will direct homeless encampment projects needs, right-aways, and coordination of City of Brookhaven sponsored events and activities
• Recommends hiring, transfer, promotion, layoff, recall, discharge, performance for merit increase and recommends denial or approval; processes timesheets and maintains annual/sick leave records
• Implements innovative beautification projects and activities for citizens
• Conducts inspections of Facility Services and athletic fields and facilities to ensure safety and proper conditions are feasible for public use
• Inspects assigned projects for progress and conformance to work plans. Makes changes in work plans when indicated
• Inspects and analyzes reported problems to determine extent of maintenance needs
• Attends necessary meetings and maintains required certifications and licenses. Represents the department at community events and promotes the departments overall mission
• Coordinates maintenance and repair of designated facilities and grounds
• Keeps records of labor and materials
• Prepares detailed records and reports in a timely manner
• Required to respond under emergency conditions
• Attends work on a continuous and regular basis
• Performs other related duties as required or assigned 

QUALIFICATIONS

MINIMUM REQUIREMENTS TO PERFORM WORK:

A bachelor’s degree preferably in related field with seven (7) years of progressive management experience in Recreation, Facility Services administration, or related programming and leadership roles.

CERTIFICATIONS:

• Ability to pass a criminal background check
• A valid Georgia Driver’s License is required upon appointment

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of principles, practices, methods, and materials and theories of the work
• Considerable knowledge of occupational hazards and safety precautions
• Knowledge of tools and materials used in construction
• Some knowledge of the principles and practices of civil engineering
• Ability to plan, organize and direct the activities in the areas of responsibility and anticipate their impact on city government as well as the general public
• Ability to plan, direct and coordinate the work of supervisory and professional personnel
• Ability to establish and maintain positive working relationships with subordinates, community agencies and the general public
• Ability to analyze problems and exercise sound professional judgment and make logical and valid conclusions
• Ability to plan, lay out and supervise a work program involving Facility Services employees
• Ability to keep records and prepare reports
• Ability to use personal computer and related software
• Ability to communicate effectively, both orally and in writing
• Ability to work effectively with coworkers and the general public

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms
• The employee is occasionally required to walk, climb, balance, stoop, kneel and crouch
• The employee must occasionally lift and/or move up to 75 pounds
• Specific vision abilities required by this job include close vision and the ability to adjust focus
• While performing the duties of this job, the employee regularly works outdoors
• Exposure to all types of weather and will work around light and heavy equipment
• Employee may be required to attend evening and weekend meetings and may be required to assist at special events and tournaments