Administrative Assistant Receptionist

Job description

We are looking for a responsible Administrative Assistant Receptionist to perform various administrative and clerical tasks. Duties of the Assistant/Receptionist include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. Assistant/Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Word, MS Excel, and office equipment. If you have previous experience as an assistant or receptionist and are familiar with our industry (construction/engineering/architecture/design), we’d like to meet you. Ultimately, a successful Assistant/Receptionist should ensure our office's efficient and smooth day-to-day operation.

You must speak English first and foremost;  Spanish is preferred.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures.
• Order office supplies and cafeteria and research new deals and suppliers
• Maintain contact lists.
• Management of petty cash.
• Provide general support to customers.
• Act as the point of contact for internal and external clients
• Submit the building permit
• Perform tasks such a maintaining coffee to serve customers and keep the meeting room and the reception area in perfect order.

Skills

• Proven experience as an assistant or receptionist
• Have experience in submitting the building permit
• Have experience in sales and marketing for construction projects
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• A high school diploma/college degree is not required; additional qualifications as an assistant will be a plus.
• Starting at $15.00

Pay based on experience