Financial Administrator

FINANCIAL ADMINISTRATOR

Reports to Senior Pastor

Position Type: Part time, 20-25 hours per week, hourly

Onsite primarily, few hours permitted off site

POSITION SUMMARY

The role of the Financial Administrator is to process and prepare all financial information and support church ministries by assisting with special reports and information needs. This position also requires the maintenance of personnel and financial file records.

EDUCATION AND EXPERIENCE

Associate Degree in Business Administration preferred, Accounting and/or similar vocation experience. High school diploma required.

Experience in accounting and bookkeeping.

Computer literacy in Microsoft Excel, Word, QuickBooks Online and related accounting applications.

Excellent communication skills.

Demonstrated use of discretion and confidentiality at all times and proven ability to effectively handle sensitive situations.

Must be organized, flexible, and perform well under deadlines.

Must demonstrate competency in operating office machinery, i.e., copier, etc.

KEY RESPONSIBILITIES / TASKS BY CATEGORY

Bookkeeping Responsibilities

Perform bookkeeping tasks for the church and preschool which include: accounts payable and receivables; contributions and ministry deposits; miscellaneous receipts; online banking transactions; reconciliation of accounts; general ledger/reporting; payroll; and sales tax reporting.

Prepare monthly financial analysis of income and expenses, reconciling all bank accounts for review by the Church Treasurer and church leadership.

Assist Generosity Team with the development and maintenance of ongoing stewardship campaigns.

Assist Church Treasurer in preparation of annual church budget.

Coordinate employee benefits and salary changes with Personnel Team and Board of Pensions.

Maintain, in coordination with Personnel Team, confidential personnel and financial files.

Provide Clerk of Session and Presbytery financial and pension reports as required or requested.

Serve as resource to all staff on all financial matters related to church operations.

Receive and review incoming mail.

Maintain and file documents. Follow record retention guidelines for proper disposal.

Download new software updates to accounting systems and applications.

Maintain notebook of regular responsibilities with instructions and password accessibility for supervisor access.

Administrative

Work with Personnel Elders and Office Manager to administer new hire onboarding (or separation) forms, including payroll and withholding.

Assist with answering phone when volunteers or other responsible staff are unavailable.

Identify operational areas for improvement.

Attend and participate in church staff meetings, and other church committee meetings when needed.

FUNCTIONAL REQUIREMENTS AND ENVIRONMENTAL FACTORS

Requires exposure to office machines with varying hazards, noise.

This position may require lifting up to 30 pounds.

Requires frequent, repetitive hand movements and long-term eye exposure to a monitor when operating a computer. 

CRITICAL SKILLS AND ATTRIBUTES

Must be self-directed, a good problem-solver, organized, flexible, (needs to be resourceful and have a thorough understanding of overall roles, responsibilities, functions and facilities in the church).

Use good judgment and maintain confidentiality (strong judgment and critical thinking skills; planning and organizing skills).

Show ability to establish and maintain effective working relationships with church staff, volunteers and general public (strong cooperation and teamwork skills).

Must exhibit patience and tolerance for interruptions in the work day by volunteer church leaders and members.

Must have excellent time management skills to provide financial reports as scheduled to Church Treasurer.

BENEFITS

As a part-time, salaried position, the Financial Administrator is not eligible for health benefits offered by WFPC.

As a part-time employee, the Financial Administrator earns 6.67 hours of PTO for each fully completed calendar month of employment during the first year after completing one full calendar month of employment (80 hours of PTO per calendar year for the first 5 years of employment).