Receptionist & Office Administrator

Are you an accomplished Receptionist and Administrator?  We invite you to join Magone & Company in our new Parsippany office as a full-time member of our Office Administrative Team.

As our office Receptionist, you create the first and last impression of our company, so a highly professional demeanor and appearance are expected daily.  However, your job entails much more, as you are an integral part of the Administrative Team, where you will support our clients and internal staff in all elements of CPA firm transactional work and communication, with state of the art technology and software.

You will be an ideal candidate if you thrive in a demanding environment, have exceptional customer service and computer skills, are adaptable to modern technology, have great diligence, attention to detail, positive demeanor and excellent communication skills. If you like a challenge and career growth, this is the place for you.  Any experience in the CPA for financial services world will be a great advantage toward your success. 

Why Work with Us?

At Magone & Company, P.C. we hold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under 40 employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards.  In a mid-size firm like ours, you will work with a diverse clientele spanning various industries and sectors, domestic and international, and you'll get hands-on experience every step of the way. 

We need good people, and it's a great opportunity for you to start on an exciting new path, grow with us and share in our success.  A competitive salary will be aligned with your qualifications.

We have the same expectations of ourselves that our clients demand:

• We embrace change and technology.
• We welcome and encourage learning opportunities.
• We strive toward excellence.
• We operate with integrity.
• We look out for our team and each other.

Responsibilities for Receptionist on the Administrative Team:

• Front Desk management, greeting and welcoming guests, incoming/outgoing mail.
• Inbound calls greeting, routing, working with clients on all forms of communication and administrative needs.
• Internal administrative support for Partners and team members.
• Client onboarding, secure document handling and electronic file storage.
• Expert on using technology, office equipment, and computer software of all types.
• Help support professional office appearance, supplies, meetings, office equipment.

Job Details:

• Full-time and on-site only.
• Standard hours 9:00am-5:00pm.
• You will need flexibility in your work hours (evenings/weekends), January-April, October, and as needed.
• Competitive salary will be negotiable based upon your experience.

Required Qualifications:

• High School graduate or equivalent.
• At least 1 year office administrative experience.
• Experience as a Receptionist or other client service work.
• Strong proficiency in Microsoft Office Suite, especially Excel.
• Excellent verbal and written communication skills, organizational and analytical skills, and attention to detail.
• Professional demeanor and presentation.
• Ability to manage stress in a fast-paced environment.

You will stand out if you have:

• CPA Firm experience providing administrative support for tax, audit or accounting departments.
• Knowledge of tax, accounting, and financial terminology.
• Experience with Adobe Creative Cloud.
• Associate's or Bachelor's Degree.

Benefits for Full-Time Employees:

• Health Insurance
• Access to Dental and Vision Insurance
• Matching 401(k) Retirement Plan
• Paid Time Off - 15 days/year
• Professional Development