Assistant Medical Coordinator 77090

Job Summary

Assistant Medical Coordinator will assist the Medical Coordinator in compiling, processing, and maintaining medical records, of the person(s) served in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the health services department. Assist in reporting patient information for health requirements and standards. Assistant Medical Coordinator is a monitor of patients' health through observing and assessing their records, symptoms, and reactions to treatment and care. They often have extensive interaction with patients' families as well, guiding and instructing them in aftercare measures.

Essential Functions:

1. Responsible for assisting in coordinating medical, dental, and mental health services to meet the needs of the children and ensure that all new arrivals receive their initial medical assessments within 48 hours as required by ORR.
2. Obtains and records patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality.
3. Helps coordinate the daily administrative activities, including scheduling and patient medical record maintenance.
4. Prepares treatment rooms for clinical examinations and assisting practitioners with medical procedures and other patient care.
5. Ensures compliance with all health care regulations, including HIPAA and OSHA.
6. Prepares and administers medications for patients as directed by physicians.
7. Implements physicians’ orders, administer medications, start IVs, perform treatments, procedures and special tests, and document treatment as required by company policy and local/state/federal rules and regulations.
8. Provide primary and emergency care for occupational and non-occupational injuries and illnesses.
9. Administer over-the-counter and prescription medications as ordered.
10. Collaborate with the nursing team to create a plan of care for all patients.
11. Help direct and guide ancillary personnel and maintain standards of professional nursing.
12. Patient report transcription from physician record.
13. Coordination and management of patient medical records.
14. Maintain all diagnostic filing, electronic, scans and hard copy documentation to the current chart, including but not limited to results, physician appointments and follow ups.
15. Assures charts and/or files are purged on a regular basis, monthly and/or as required.
16. Build and maintain relationships with federal agency representatives that assist in improving grant application and project execution.
17. Responsible for assisting in reporting requirements under the program for the health care department.
18. Participate in the selection, onboarding, and training process for medical services staff.
19. Other task and responsibilities as assigned.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Qualifications and Requirements

• Level: Bachelor of science degree in nursing (BSN) preferred.
  1. Registered Nurse or an equivalent medical practitioner, physician’s assistant, nurse practitioner or certified medical assistant.
  2. 1 year of experience working in a residential setting/ ORR program required.
  3. 2 years of experience of a supervisory and management role.
• Equivalent experience: Associate degree in nursing (ADN), or a diploma in nursing preferred.
  1. Registered Nurse or an equivalent medical practitioner, physician’s assistant, nurse practitioner or registered certified medical assistant.
  2. At least 3 years of experience of a supervisory and management role.
• Bilingual (English/Spanish) - speak, read and write.
• Prior experience in ORR program is preferred.
• PLEASE NOTE: MUST BE WILLING TO BE TRAINED AT OTHER LOCATIONS (77033 AND 77035) - LENGTH OF TIME TO BE DETERMINED UPON HIRE.

Working Conditions/Physical Effort

Work is performed mostly in an office setting. Some overnight travel, public speaking, evening and weekend work are requirements of the position. Regular computer works also required. While performing the duties of this job, the employee is required to stand; walk; sit; finger, handle, or feel objects, or controls; reach; climb stairs; balance; stoop, kneel, or crouch; talk and hear. The employee must occasionally lift and/or move up to 20 pounds. Are exposed to diseases or infections on a daily basis. Always wear masks or rubber gloves to protect themselves and their patients from disease. Usually work indoors. Work very near patients and doctors. They come into physical contact with patients throughout the day. Usually wear a uniform or lab jacket. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

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