Office Assistant

Position Summary:

The ideal candidate is initiatory, organized, comfortable in a fast paced environment, and determined to provide our clients with the highest quality service possible. This is an opportunity for someone who wants to learn while working in a position that requires problem solving, data entry, and creatively utilizing his or her technology experience.

Responsibilities:

• Basic maintenance and organization of internal documents and templates
• Data entry and distribution of template documents related to HR, subcontractors, and more
• Data entry into Procore: Entering Direct Costs, Commitments, Invoices, and more
• Identifying and managing potential office challenges
• Effectively resolving any delays, emergencies, and office issues that may arise
• Tracking and reporting progress while discussing technical matters with project team and upper management via Procore, email, and phone calls
• Must be willing and prepared to assist with tasks necessary to achieve goals and success
• Must readily and professionally communicate with and assist upper management with various tasks including, but not limited to: Preparing bids and proposals utilizing Cost Codes for Corporate office review, creating and syncing new Cost Codes in Procore, and more 
• Answering/making calls and preparing/sending emails in a professional manner
• Performing research to obtain information
• Gathering documents to prepare for upper management
• Coordinating travel arrangements for upper management
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the administrator's behalf
• Maintaining comprehensive and accurate records
• Plan and schedule appointments and events
• Answer inbound telephone calls
• Develop and implement organized filing systems

Qualifications:

• Previous experience in office administration or other related fields preffered
• Thorough knowledge of and interest in construction & general contracting
• Procore experience preferred
• Google Suite (Docs, Sheets, etc.)
• Microsoft Office Suite
• Dropbox
• Adobe Acrobat (additional Adobe suite experience is beneficial)
• Verbal and written communication skills
• Highly organized and detail oriented
• Ability to work in a fast-paced deadline-driven environment and think critically under pressure
• Must be professional, articulate, friendly, punctual/timely, team-oriented, collaborative, and resourceful, 
• Must have excellent time management, a positive attitude, proactivity, and self-direction
• Ability to communicate effectively with clients, co-workers, sub-contractors, and more
• Ability to create and support positive team health and morale
• Excellent interpersonal and creative skills
• Ability to maintain focus on goals combined with the flexibility to pivot when necessary
• Results-oriented individual
• Bachelor's degree