Grants Manager

Grants Manager

The Grants Manager is primarily responsible for preparing and maintaining financial records and reports in accordance with city, state, and federal accounting standards, performing account reconciliations and month-end close processes, and performing the annual budgeting and audit cycles. The Grants Manager works closely with the Finance Director and Financial Assistant to ensure timely and accurate financial statements and reconciliations occur. The Grants Manager will be responsible for submitting all grant reporting to federal and state agencies in a timely manner.

Job Duties

Priority 1: Grants Management

• Oversee grant compliance with federal statutes, as well as state and local regulations.
• Prepare and maintain grant budgets and financial reports.
• Submit grant reporting to federal and state entities and drawdown grant funds in a timely manner.
• Submit no-cost extensions and budget amendments for expiring, underspent grants.
• Ensure City registrations are kept up to date for all grant reporting sites.
• Manage sub-award contracts and expense reimbursement requests.
• Work closely with grant funded contractors to ensure accurate expense coding and percent effort allocations are completed and submitted in a timely manner.

Priority 2: Financial (as directed by CFO)

• Create and maintain financial reports, records, general ledger accounts.
• Prepare journal entries, analyses, accruals, and balance sheet reconciliations allowing for an on-time monthly close process.
• Process accounts payable and conduct monthly statement review to resolve any billing issues.
• Prepare deposits and process accounts receivable, report and perform collection s on aging balances as necessary.
• Create and maintain annual budgets and projection models in coordination with the CFO.
• Perform annual audit preparations and submittals.
• Prepare and process 1099 tax forms annually.
• Create, maintain, and regularly update all accounting procedural manuals and process documentation.

Other Duties/Responsibilities: Other assistance, as designated by the CFO, to support the overall goals of the Administration. Management retains the right to add or change duties and/or responsibilities at any time.

Budgetary/Fiscal Responsibilities: Consistent with duties as set forth above.

Responsibility for Confidentiality: The nature of this position requires safeguarding against the release of confidential and proprietary information of the Center.

Contact with Others: This position will interact with managers at all levels and staff members across the organization, in addition to members of external organizations and the public.

Skills, Experience, and Requirements

Education: Bachelor’s degree in accounting or finance preferred, or any equivalent combination of education and/or experience.

Experience: Minimum of 3 experience with federal and state grants accounting

Knowledge, Skills, and Abilities:

Proven computer skills with Incode ERP Central Pro operating system (but not mandatory)

Requires excellent organizational skills, written and oral communication skills, technical knowledge, attention to detail, and ability to prioritize work and tasks. Requires adaptability to produce and meet deadlines in a fast-paced, multi-task and changing environment, and the ability to work as part of a team. Must have the ability to handle sensitive information with diplomacy.

To apply: Email resume by clicking the APPLY button

Or mail to City of Donaldsonville Attn: Sandra C Williams, Finance Director P.O. Box 470 Donaldsonville, La 70346

Application deadline: May 28, 2024