Office Manager-Our Lady of Life Apartments

Cardinal Ritter Senior Services, one of South County's largest independent, assisted living, skilled nursing and rehabilitation community nonprofit senior living communities, seeks compassionate and experienced Office Manager to join our growing team.

At Cardinal Ritter Senior Services, our mission is simple: we create communities that promote the dignity of human life and reflect the spirit of Jesus Christ. We proudly provide the best possible physical, social, and spiritual care for our older adult residents...but we need your help.

This position functions as the Office Manager/Receptionist/Administrative Assistant/Activity Assistant to the staff of Our Lady of Life Apartments. Must follow HIPPA guidelines Responsibilities include, but are not limited to, communicating with the residents and providing a warm atmosphere in which they live. Scheduling of the other receptionists, works on tasks for Administrator, assist with activities and assists other departments as needed.

Available Shifts: Full Time Days

Duties & Responsibilities

• Creates a warm atmosphere for the residents.
• Schedules receptionists, covers for receptionists,
• Assists with administrative functions.
• Prepares office supply order.
• Supervise, schedule and prepare evaluations for receptionists.
• Ensures that all daily/weekly menus are merged and printed accordingly.
• Prints the daily/weekly menus.
• Update resident telephone lists and the lists kept at the exit doors.
• Update the OLOL Facebook as needed.
• Assists Activity Dept. with the monthly newsletter
• Assists at activities..
• The ability to work flexible hours when needed by the Activity Dept.
• Distributes packages and medicines
• Responds to alarm panel and notifies appropriate staff member.
• Responsible for maintenance and repair of all office equipment.
• Assists in coding office supply invoices for Administrators signature.
• Ensures that all apartment keys are accounted for and secure during shift.
• Create, maintain and communicate the yearly schedule for all MOPH receptionists.
• Responsible for coverage of Front Desk at OLOL during breaks, lunches, etc.
• Prepared written receptionist policy and procedures.
• Supervise all receptionists.
• Prepares and delivers receptionist evaluations.
• Assist Activity Director and Administrator as needed.
• Conducts tours if requested.
• Distributes vending machine reimbursements.
• Maintains supply of postage stamps.
• Communicate appropriate information to the evening staff.
• Perform other duties as assigned.

KNOWLEDGE & EXPERIENCE REQUIREMENTS

Previous work with senior adults, Experience with Microsoft office, previous office management experience preferred.

SKILLS & ATTITUDES REQUIRED FOR SUCCESS IN JOB

• Customer service skills and computer skills A MUST.
• Must be sociable, conscientious, reliable, and cooperative.
• Possess a team spirit.
• Must be able to exercise good judgement.
• Must be able to multi-task.
• Must be able to perform the essential physical/mental functions/requirements of the position (see attached).

RELATIONSHIP REQUIREMENTS

• Interaction with residents, vendors, visitors and family members required on a daily basis. Working relationships with staff is required on a daily basis.

RESOURCES FOR WHICH ACCOUNTABLE

• Serves an Independent Senior Community of 215 plus residents, family members, guests, vendors, numerous walk-in members of the public and 50 plus staff members. Responsible for a staff of 3-5 receptionists.

Pre-Employment Screening

All candidates receiving an offer for employment will be required to submit to pre-employment screening. The screenings will include criminal background check and other background checks (as needed), drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.

Cardinal Ritter Senior Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities.CRSS is an Equal Opportunity Employer.