Sr. Payroll Specialist

This position is accountable for assisting with Payroll and Benefits. Under the supervision of the Sr. Director, Payroll and Benefits, this position is accountable for a wide variety of payroll support and administrative activities including full cycle payroll functions. Provides various department and organization reports and payroll administration. Responsible for assisting with completion of employee payroll tasks and reporting. Additionally, this role will assist with administering and communicating employee benefits plans.

DIMENSIONS

• Service to 26 Branches, Member Service Center and Spectrum Employees
• Payroll and Benefit Administration for over 500 + employees

Supervisory responsibilities

• This position reports directly to the Sr. Director, Payroll and Benefits. No staff report directly to this position.

NATURE & SCOPE

Payroll:

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Daily duties on payroll weeks include help with retro pays and split pays.
• Checking timecard exceptions for unapproved timecards, misuse of hours.
• Contact managers about unapproved or incomplete timecards.
• Executes automated time sheet processing and interface with payroll. Responds to questions and provides training to employees/managers on time card processing
• Run and calculate PSL report, run and calculate missed meal break report.
• Enter PSL rates and missed meal rates in pay grid.
• Help with double checking payroll preview and fixing errors.
• Help with running post payroll reports and funding accounts in Symitar.
• Running monthly overtime reports and emailing to departments heads.
• Processing and inputting monthly sales incentives.
• Calculates and processes manual checks.
• Researches and resolves identified out-of-balance conditions in a timely manner.
• Reviews and processes payroll provider invoices.
• Processes accurate and timely year-end reporting.
• Assist with audits and year end W2s.
• Provides technical support for branches and departments regarding all related responsibilities.
• Pulls reports for audits or legal counsel.
• Troubleshoots payroll processing system, working with vendor to resolve file/system issues.
• LOA: Verifies attendance and leaves (vacation, sick, jury duty, medical, etc.).
• Processes garnishments: calculates deductions based on federal and/or state guidelines when mandated.
• Provides timely and excellent customer service to all employees.
• Performs other duties as assigned.

Benefits:

• ADP and benefit carrier administration.
• Help resolve carrier issues.
• Biweekly assist with auditing payroll/401(k) file and 457B.
• LOA benefit invoicing.
• 401(k) Enrollment emails.
• Presents the Human Resources/Benefits overview during New Hire Orientation
• Performs other duties as required.

Education, skills, & abilities

The Eight Superpowers

1. Provides leadership through modeling of behaviors and bringing forward new ideas and new ways of doing things.
2. Demonstrates empathy, self-reflection, and adjustment of own behaviors, showing effective emotional intelligence.
3. Practices active listening in communications with others, giving someone full attention and listening to understand, not just respond.
4. Demonstrates grit, persisting in application of knowledge, skills, and behaviors to achieve goals and address obstacles.
5. Models intrinsic motivation; is self-driven to meet or exceed objectives, timelines, and quality measures while building and sustaining effective relationships.
6. Applies creative problem-solving to provide clarity, handle resources under one’s control, and address stressful situations; finds ways to meet individual, team, and member goals, by navigating through barriers.
7. Shares a diverse set of perspectives, work and life experiences, as well as religious and cultural differences. Actively seeks out differences in values, ideas, and priorities. Respects and value the differences of others, including but not limited to: national origin, language, race, color, disability, ethnicity, gender, age, religion, sexual orientation, gender identity, socioeconomic status, veteran status, and family structures. Believes a diverse workplace is essential to the company’s success.
8. Values and shows appreciating for the unique qualities and experiences of each person-inclusion; appreciates and effectively utilizes the talents and skills of others to achieve objectives; is open to the perspective of others; and encourages collaboration, flexibility and fairness. Makes each employee feel valued and supported for their unique qualities.

Other Education, Skills, and Abilities

• Requires a High School diploma or General Equivalency. A degree in Human Resources, Accounting or Finance (or related field) is desired with at least three years applicable experience in performing full cycle payroll.

• Knowledge of ADP WorkForce Now Payroll/HRIS highly desirable.
• Thorough knowledge & practical application of all wage and hour law.

• Understand proper taxation of employer paid benefits.
• Ability to make decisions based on research and good judgment.
• Ability to anticipate and analyze problems and resolve issues.
• Ability to multi-task and work under time constraints to meet work deadlines.
• Ability to maintain confidentiality of all information position is privy to and adheres to all credit union policies and procedures.
• Experience working with Microsoft Applications such as Word, Excel, Outlook, SharePoint and Power Point. Advanced working knowledge of Excel is desired.
• Good verbal and written communication.
• Must provide exceptional service to internal and external members.
• Ability to instruct others.
• Ability to operate standard business machines such as computer, printer, fax, 10-key, copier and telephonic devices.
• Ability to establish and maintain effective working relationships with members and other employees. Must be able to relate appropriately to other people beyond giving and receiving instruction: (a) can get along with co-workers or peers without exhibiting behavioral extremes; (b) perform work activities requiring negotiating, instruction, and communicating with others; and (c) respond appropriately to constructive feedback from a supervisor.

MAJOR ACCOUNTABILITIES

• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, change of pay rates, and any applicable payroll adjustments.
• Attention to detail, organized, and analytical.
• Ability to work independently and as part of a team environment.
• Calculate and perform changes in ADP payroll system.
• Resolve Carrier Issues
• Troubleshooting resolution

PHYSICAL REQUIREMENTS

Note: Staff is expected to perform various tasks, projects and administrative duties as assigned.

Management reserves the right to assign or change duties and tasks to this position at their discretion.

Salary Range (Annually)

$66,560.00 - $77,622.65