Studio Production Manager

The Production Manager is a pivotal role overseeing the efficiency and effectiveness of Production Operations. This position is a direct support role to meet the needs of the Production, Creative, and Digital Content Teams. The ideal candidate prioritizes efficiency, budget and quality performance while serving creatives in their execution needs. You must thrive on being detail oriented, and passionate about budget management and efficient delivery. Clear financial reporting of data to the executive team is a key responsibility.

Responsibilities and Duties:
Resource and Project Management:
• Create and Maintain Daily and Weekly schedule of all crew members, including freelancers, to meet producer requirements and optimize productivity.
• Management of both Staff and Freelancer Crew - task lists and project roles and accountabilities
• Develop and manage freelance crew database, defining rates and maintaining up-to-date documentation.
• Budget management and hitting key expectations and outcomes for each project
• Approval of all invoices
• Source Insurance Certificates as needed
• Source Film Permits
• Capacity Management: Maintain transparency on project timelines and resource utilization, updating the Master Calendar regularly.
• Collaborate with leadership to optimize project schedules and resource allocation.

Project Budget Management:
• Create budget estimates and actuals. Reporting weekly cost forecasts and revenue forecasts tracking project expenses, interfacing with leadership and accounting to ensure financial targets are met.
• Work closely with producers and post-production to track project timelines and scope.
• Proactively manage project budgets, analyzing spending trends and identifying cost-saving opportunities.
• Generate weekly budget scorecards to track project financial performance.

Extremely Proactive Communication & Collaboration:
• Engage closely with producers to identify project needs and set clear expectations.
• Maintain open lines of communication to ensure seamless coordination between creative, production, crew, post production and digital content departments.

Crew Talent Acquisition & Development:
• Lead crew recruitment efforts, conducting interviews and nurturing intern and support talent pipelines.
• Facilitate a strong internship program, documenting progress and tracking subsequent hires.

Facility & Equipment Management:
• Oversee studio and facility rentals, providing quotations and ensuring client satisfaction.
• Utilize project management tools for efficient crew time and cost accounting.
• Maintain a maintenance calendar for building and vehicles.
• Manage vendor relationships and work order ticketing system, ensuring a safe and efficient work environment.

Technical Leadership:
• Demonstrate expert knowledge of production tools and technologies.
• Serve as chief technician or technical director as needed, ensuring equipment availability and functionality.

Staff Development:
• Foster a positive work environment, promoting continuous education and cross-training.
• Conduct regular development check-ins and planned training sessions with crew members.
• Establish crew with clear career paths and objectives, facilitating continuous growth and engagement.
• Conduct 1:1 meetings and skip levels with crew team members

Job Qualifications & Requirements:
• Senior Level Experience: Minimum 5+ years of progressive experience in production management.
• Leadership Skills: Demonstrated track record of leadership and managerial experience.
• Technical Proficiency: Extensive hands-on experience with production tools and audiovisual engineering.
• Positive Attitude: Exhibit a positive attitude and strong leadership skills to inspire and motivate teams.
• Physical Ability: Capable of lifting and carrying equipment up to 50lbs.
• Technical Skills: Proficient in computer software, accounting tools, and basic IT.
• Education: Bachelor’s degree or higher in production or related field preferred.