Office Coordinator

Office Coordinator
Payrate:  $40,000 - $42,000 / year DOE
Location:  Spring, TX 77386 

Job Description: 

The Office Coordinator will act as the central hub for the administrative and organizational functions of Houston Restore Pros. They will oversee daily office activities, streamline communication processes, manage client-related documentation, and assist various departments in administrative tasks to ensure efficient operations.

Duties and Responsibilities

• Administrative Support: Oversee and streamline office operations. Handle incoming calls, mail, and manage office supplies and inventory.
• Schedule Management: Coordinate appointments, meetings, and ensure optimal utilization of resources. Maintain a comprehensive company calendar.
• Client Interaction: First point of contact for clients visiting the office. Handle client queries, feedback, and direct them to the respective departments when necessary.
• Document Management: Organize, store, and manage company documents, ensuring all client projects and jobs are correctly documented and easily retrievable.
• Interdepartmental Liaison: Act as a bridge between departments, ensuring seamless communication and coordination for company operations.
• Financial Tasks: Assist with invoicing, expense reports, and other basic financial documentation.
• Meeting Preparations: Organize, schedule, and set up meetings, ensuring all necessary equipment and materials are ready.
• Continuous Improvement: Identify opportunities for operational improvements and suggest solutions.
• Team Support: Provide administrative support to various teams and assist in special projects as needed.

Requirements

• High School Diploma or equivalent. An associate or bachelor’s degree in business administration or a related field is a plus.
• Proven experience in office coordination or administrative roles.
• Proficiency in Microsoft Office Suite and other office management software.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal abilities.
• A keen eye for detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Bilingual Spanish / English is preferred

Key Competencies

• Software Skills
• Customer friendliness
• Analytical skills
• Bilingual Spanish/English