AP Specialist

JOB DUTIES:

• Process payment requests, including check requests, expense reports, Inter Company notes payables, and vendor invoices.
• Review all payment requests for appropriate documentation and approval prior to payment. Verify that approvals are within MEUS Approval Level Guidelines.
• Code payments for proper distribution and verify payments are in compliance with policy.
• Match invoices with approved purchase orders and receivers.
• Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible.
• Print checks, match to invoices, obtain proper signature based on current company Authority Level Report, and distribute checks (and reports, as requested).
• Prepare fund transfer requests i.e. ACH and Wire Transfers, match to invoices, and obtain proper signature.
• Files check copies, vendor invoices, and purchase orders in Accounting File room and/or area cabinets.
• Maintain vendor relationships and reconcile accounts.
• Audit employee expense reimbursement reports and authorize payments in the Concur system.
• Track hard copy archived files and coordinate with Finance Management to ensure proper disposal.
• Maintain business licenses.
• Assign vendor numbers to new vendors and maintain files of same, including W-9, W-8 forms.
• Ensure proper AP Use Tax is accrued or paid accordingly, as required, based on type of purchase.
• Sort incoming mail for the Finance department.
• Support various financial, tax, and compliance audits.
• ·Assist Corporate Controller and AP Manager in administrative activities (photocopying, filing, organizing meetings, ordering supplies, etc.) as requested.
• Support other A/P staff as needed

EDUCATION / TRAINING

• 2+ years of applicable experience.
• ·High school diploma required, college courses in accounting preferred.
• ·Must have strong work ethic, be well organized, manage time well and a self-starter.
• ·Must be able to follow standard filing procedures.
• ·Detail oriented, professional attitude, reliable.
• · Proficient in Excel and Word, 10-key by touch and able to type 60-65 wpm. SAP, Total Service and Concur experience a plus.
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Communicates effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to speak and write English fluently.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.