HR/Payroll Coordinator

Title: HR Generalist/Payroll Coordinator

Reports to: HR Manager

Terms: Direct-Hire

Salary: $60,000 Annually

Location: Odessa, FL (Onsite) 

Job Summary:

Reporting to the HR Manager, the HR/Payroll Coordinator is responsible for the day-to-day administration of the payroll function, including weekly payroll processing and assisting in all areas of payroll. The HR/Payroll Coordinator will also provide administrative support for various aspects of human resources functions, including onboarding, benefits, managing employee records, and HRIS entry. We have 100+ employees in a multi-state environment and utilizes Paylocity as the HRIS.

Duties/Responsibilities:

• Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data.

• Responsible for ensuring weekly payroll is prepared and processed timely and accurately.

• Assist with benefits administration, including open enrollment, change reporting, COBRA, reviewing invoices for accuracy, and interfacing with employees on basic benefits and leave related inquiries.

• Ensure compliance with regulatory and tax legislation.

• Collaborate with state agencies and assisting with reconciliations.

• Handle employment verifications.

• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

• Assist with full pre-employment processing to include background checks, drug screens and reference checks as needed.

• Reviews the computation of pay and associated deductions for accuracy.

• Oversee and execute the onboarding process, including completing I-9s, verifying I-9, documentation, and maintaining I-9 files.

• Assist with the offboarding process, including exit interviews.

• Audit employee state and local payroll taxes.

• Prepares HR and Payroll reports.

• Send welcome emails to new employees & new hire announcements.

• Assists with the preparation of the performance review process.

• Responds to and resolves any inquiries regarding paychecks or payroll reporting.

• Inputs, maintains, and/or processes information in the payroll system in a timely manner; to include employees’ hourly rates, bonuses or other compensation, time worked, paid time off, paid leave and holidays, deductions and withholding, address changes, and other information.

• Preforms other related duties as assigned by management.

Required Skills/Abilities:

• Reliable attention to detail and complete commitment to the quality of work performed.

• Ability to maintain high degree of confidentiality, practice ethical behavior and exercise extreme discretion.

• Strong organizational skills with the ability to efficiently, and accurately, work in a fast-paced environment, prioritizing multiple tasks and meeting all deadlines.

• Above average skills using MS Excel

• Effective communication skills

• Strong analytical skills and a sound understanding of the flow of transactions in an integrated and automated payroll system.

• A problem-solving self-starter with the ability work independently within a team of professionals.

• Highest of integrity, trustworthiness, strong work ethic and commitment to excellence.

Education and Experience:

• Bachelor’s Degree in human resources or related field and/or equivalent experience.

• 2+ plus years’ relevant HR experience and experience processing payroll in a multi-state payroll environment, using an external service provided (i.e. Paylocity or ADP)

• Previous experience with HRIS and applicant tracking systems.

• Knowledge of employment law and regulations.

• PHR or SHRM-CP, a plus

• Construction or engineering industry experience a plus

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