Office Assistant/Bookkeeper

Our company is currently seeking ​an Office Assistant/Bookkeeper to join our team! You will be responsible for handling clerical duties and preparing and examining financial records for our company. 

General Accountabilities

• Greets and assists visitors.
• Handle incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Coordinating events as necessary.
• Creating, maintaining, and entering information into databases.
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.
• Operates office machines – adding and calculating.
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Copies data and compiles records and reports.
• Debits, credits, and totals accounts.
• Receives, records, and banks cash, checks and vouchers.
• Complies with federal, state, and company policies, procedures, and regulations.
• Compiles statistical, financial, accounting, or auditing reports and tables of cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Reconciles or notes and reports discrepancies found in records​​​​​​ 

*The company reserves the right to add or change duties at any time.

Qualifications:

• Previous experience in accounting, finance, or other related fields
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Education: Associate's degree.
• Experience: 6 - 12 months; or equivalent of education and experience.