Executive Assistant

We are looking to hire an Executive Assistant to join our team. We are looking for professionals who seek constant improvement, are willing to take responsibility, and celebrate the wins. Executive assistants typically function as support to high-level executives and managers. You will undertake a wide variety of duties and responsibilities in a number of different industries

Responsibilities

• Produce letters, reports, bulletins, memorandum, and e-mail, including material of a confidential nature.
• Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes, or verbal instructions.
• Manage the calendar; arrange meetings, conference calls, and appointments.
• Receive and screen telephone calls and e-mail messages, record messages or and provide assistance using independent judgment to determine those requiring priority attention.
• Channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance.
• Act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action.
• Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention.

Requirements

• Previous experience working in a high-energy, demanding, multi-tasking environment.
• Experience providing administrative and logistical support to a top executive is an asset.
• Able to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.
• Communicate effectively with co-workers, senior-level internal and external contacts, and representatives of public and private organizations to exchange and convey information.
• Maintain confidentiality of privileged information obtained in the course of work.
• Knowledge of principles and business letter writing and basic report preparation; English usage, grammar, spelling, punctuation, and vocabulary; compose, independently or from oral instructions, correspondence, memoranda, and other reports and materials.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
• Operate a keyboard at a corrected rate of 60 words per minute.

 Bonus Points:

Dental Insurance

Disability Insurance

Health Insurance

Flexible Spending Account