Administrative Assistant

As the largest and most comprehensive orthopaedic team in the state, we’ve combined the medical expertise of the state’s finest orthopaedic and musculoskeletal surgeons, specialists, and research pioneers. And along the continuum of care, every provider we work with feels a compelling commitment to leadership in education, innovation and research, as well as a dedication and desire to put each patient first.

Why Join Us?

Interested in orthopaedics? See why it’s worth it. Our career opportunities come with competitive salaries, outstanding benefits and a platform to do the work you love. And as the largest and most comprehensive orthopaedic team in Michigan, we’re looking for skilled and enthusiastic individuals to apply today.

Position Summary

We are seeking an experienced and dedicated administrative assistant to provide comprehensive support. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple tasks with efficiency. As an administrative assistant, you will play a crucial role in ensuring the smooth operation by assisting with a variety of administrative tasks and responsibilities.

Primary Responsibilities

• Assist with preparation of agendas, materials, and notes for meetings.
• Organize and prioritize work to ensure projects are completed in a timely and efficient manner.
• Handle faxing, facilitate incoming and outgoing mail, and draft letters.
• Take notes during executive meetings.
• Arrange meetings, travel arrangements, and maintain an updated calendar.
• Coordinate with clinic and surgical schedulers to ensure schedule is properly planned for.
• Answer telephones, provide information to callers, take messages, or transfer calls to appropriate individuals.
• Utilize computers for various applications, such as database management or word processing.
• Operate office equipment, including fax machines, copiers, or phone systems.
• Coordinate with outside entities for consulting work, expert review, and independent medical evaluations.
• Keep track of billable hours and invoice for services provided.
• Maintain and update Curriculum Vitae for physicians.
• Maintain licensing requirements, society memberships, and continuous medical education credits for physicians.
• Maintain scheduling and event calendars.
• Coordinate various professional and personal engagement activities for physicians and update calendars accordingly.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Perform all other duties as assigned.

Qualifications

• Two years of proven experience as an executive assistant or similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in computer applications, including Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability to changing priorities.
• Bachelor's degree preferred, but not required.