Real Estate Team Executive Assistant

We’re hiring a driven real estate team catalyst to be THE key point of contact to support our core team of top agents, carry out critical administrative tasks, streamline the business, and ensure that clients experience best-in-class service. This role will serve as a key liaison between the agents and our internal shared-services team that manages transaction and listing coordination. Some client communication will be necessary as well. This position is expected to work from the Saratoga Springs office.

Candidates should be:

• Critical thinkers and problem solvers
• Extremely organized
• Time-management ninjas
• Savvy with common email, scheduling, and office software

$57,000 at plan

• Utilize database to safely keep track of customer records
• Schedule meetings, travel itineraries, and any other relevant appointments for broker
• Serve as a liaison between the managing broker and clientele
• Take notes and deliver messages from phone calls, emails, memos or reports to the broker

• Coordinate with agents to keep transactions moving forward smoothly
• Ensure that clients receive clear communications and updates on milestones and processes
• Coordinate with HQ team to ensure administrative, marketing, and scheduling are completed on time
• Assist with client and transaction paperwork, ensuring accuracy and proper process flow
• Accompany lead agents on appointments

• Can work on deadline and handle private client information
• Able to effectively communicate to clients and other team members in a timely manner
• High school diploma or G.E.D. required
• 2-3 years experience as an executive assistant or administrative assistant
• Real estate experience preferred but not required

• Proficiency with common communication, and scheduling software
• Service mentality
• Technical proficiency
• Proactive in problem-solving
• Anticipating needs and taking the initiative
• 5 years of experience providing administrative support in a personal assistant role or similar

The mission of the Scott Varley Real Estate Team is to provide exceptional customer service, lead the real estate market, and build a world class team of agents. We aim to be the real estate team of choice for residential and commercial buyers and sellers. We value kindness, integrity, accountability, productivity, and grit.

With more than 30 years of experience and more than 5,000 properties sold, The Scott Varley Team serves the real estate needs of buyers, sellers, and investors in New York State’s Capital Region with dedication and pride. We serve all counties in the Capital District. The Scott Varley Team’s affiliation with Keller Williams also connects us and our clients to a national and international market. We’re your neighbors across all geographical and virtual boundaries, plus we have the credentials and expertise to guarantee the best service in the industry.