Commercial Property Manager

Growing Property Management Company needs a strong, experienced Property Manager for the management of multi-story, Class A office building.
The Property Manager will administer the property within the parameters of the operating budget, manage staff, resolve problems promptly, and assure compliance of all leases and vendor contracts. These responsibilities include being on-call 24 hours per day without the direct supervision of an on-site manager.
JOB DUTIES AND RESPONSIBILITIES:
• Respond to and resolve all tenant requests/problems positively and promptly.
• Assign work orders to maintenance team and follow up to ensure quality work was performed completely and timely.
• Review and approve all payables in Yardi Payscan.
• Set-up and maintain common area utility accounts with local providers.
• Collect rent and communicate with AR dept.
• Direct Assistant Property Manager (APM) in drafting of tenant monthly rent statements and posting of cash receipts.
• Draft correspondence as necessary to administer lease provisions including all notices, defaults, COI requests, and commencement letters.
• Perform tenant lockouts.
• Maintain lease files and other property records as required by company policy.
• Assist controller with preparation of monthly financial reports.
• Assist Regional Manager in preparation of annual operating budgets and tenant annual escrows.
• Assist Regional Manager in preparation of annual operating expense reconciliations.
• Oversee billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages.
• Coordinate all Tenant move-ins and move-outs.
• Assist APM with lease administration duties.
• Obtain bids, negotiate pricing, contract, and manage all necessary construction projects including capital repairs and tenant improvements while maximizing resources.
• Initiate, contract, and administer all necessary services to maintain the property such as interior and exterior landscaping, janitorial, security, fires systems, and elevators.
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants.
• Assist with acquisitions and dispositions.
• Perform quarterly property inspections and routinely visit tenants and conduct space inspections to ensure compliance of lease requirements.
• Conduct performance evaluations of direct reports.
• Additional responsibilities as required by the Asset Manager and/or Regional Director.
PERSONAL SKILLS
• Excellent written and verbal communication skills
• Strong organizational and analytical skills
• Ability to multi-task and work under pressure
• Solid time management skills
• Detail oriented
• Self-motivated
• Exceptional customer service
TECHNICAL SKILLS
• Proficiency in Microsoft Office - Word, Excel, Outlook, SharePoint, Microsoft Teams and
• Experience with Adobe Acrobat
• Knowledge of property management software; Yardi preferred
• Basic IT duties such as troubleshooting printer errors
QUALIFICATIONS
• 5 years of property management experience with at least 2 years in either office, industrial, and/or retail portfolios.
• Must have unrestricted work authorization to work in the United States.
• Must have and maintain a valid driver’s license, auto insurance, and excellent driving record.
• Must have reliable transportation that can be utilized during the workday.
• On-call 24/7 and available to work when called after-hours; expected to be on site within
• one hour unless approved PTO keeps you away.
• Have or Will Have: RPA, CMA, CMCP, CCIM designations a plus
• State Real Estate License a plus
• Background check required.