Office Manager

Office Manager / Secretary- Expectations:

Must always maintain a professional manner.

Be willing to learn from and teach other members of the team.  

Qualifications:

5+ years of experience in office management / secretary roll

Proficient with all Microsoft Office products. Excel is a must.

Bookkeeping / Accounting Experience

Experience running payroll on a weekly basis.

Job Responsibilities:

• Filling, Scanning, Organizing project files.

·         Submitting Payroll

• Paying Subcontractors and laborer’s
• Building and Updating Excell files
• Calling customers to schedule work and collect payment.
• Responsible for applying for, tracking, and expediting permits.
• Prepare estimates for sales and make sales calls
• Project accounting to maintain cost control and cash flow.

·         Daily Updating of Excel Spread Sheets for Project Accounting

• Receive vendor request for payments.
• Dailey interactions with clients including: reports, invoices, and response to client questions.
• Providing Warranty information to customer
• Collecting payments from clients.
• Maintain a phot gallery of project: Before, during and after
• Customer Service

Additional Duties:

·         Maintain a clean workspace.

·         Update Company Web Site

• Collect documents for Audits and Taxes