Office Administrator

Job Title: Office Administrator

Department: Operations

Reports To: Director of Human Resources

FLSA Status: Hourly, non-exempt

The Office Administrator is responsible for providing support in the day-to-day operations of human resources, ensuring the efficient delivery of salary payments and adjustments, the recruitment processes, employee benefit administration, new employee orientation, on-boarding, and the accuracy and maintenance of employee records. The Office Admin works closely with other departments to provide customer-focused, effective HR service to the organization for the achievement of the organization's goals and objectives.

Key Responsibilities:

• Prepares and posts internal job advertisements, screens applications, arranges interviews, participants in the selection process, tracks applicants, and administers pre-employment screenings as required
• Provides general administrative support such as preparing correspondence, forms, and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files) and tracks deadlines
• Prepares documentation for new hires, or changes in pay, status, or benefits
• Maintains internal records, which may include preparing, issuing, and filing company documentation (i.e., corrective actions, worker's comp, FMLA and disability)
• Manages sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and files
• Responds and processes various requests from managers, employees, and others
• Exercises judgement when dealing with potential or real issues and brings them to the manager's attention
• Interprets, assists, and advises employees and managers regarding leave management, benefit administration, and HR procedures and policies within the specified guidelines
• Coordinates engagement events or programs and recommends resources, as needed
• Keeps up to date on current issues and matters in the organization related to the HR department
• Maintains employee files by handling changes in employee status in a timely manner
• Provides customer service and production scheduling back-up and support
• All other duties as assigned by management

Required Skills/Abilities

• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy
• Excellent organizational skills and attention to detail
• Excellent time management skills with the proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Thorough knowledge of employment-related laws and regulations
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, human resource information
• Bi-Lingual Spanish is a plus

Education and Experience

• Minimum 2 years administrative experience in a manufacturing environment

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds as a time
• Must be able to access and navigate each department at the organization's facilities

Travel

None

Minimum Hiring Requrirements

• Must be able to work in the U.S. without sponsorship
• Must be at least 18 years of age