Executive Assistant

Essential Duties and Responsibilities include the following:

Responsibilities will include but not limited to:

• Facilitate expense reports for business development on company standards.
• Facilitate inside sales calls, letters and support for the development of new markets and existing markets.
• Facilitate reports requested by sales and business development executives.
• Organize marketing initiatives to be facilitated on time as instructed.
• Organization and development of tracking and supporting bids/rfp’s and their deliverables for new business development.
• Organize, manage and maintain yearbook portal to support executives and field.
• Facilitate and organize VP of Developments calendar, invites and meetings.
• Provide administrative assistance, such as letters, emails, memos, and other communications in the executive’s behalf.
• Performing minor accounting activities and reports.
• Answering phones and helping customer service during peak season and when required.
• Helping organize and schedule meetings and events as directed.
• Helping create agendas and plan meetings as requested.
• Organizing national conference schedule for state affiliates.
• Attending state educational conferences and working our booth when needed.
• Other duties as assigned.

Required Qualifications (Experience, Skills & Equipment):

• Bachelor’s degree in business, or equivalent experience.
• Proven ability to organize and plan events and meetings.
• Proven ability to self-manage and work independently.
• Proven ability to work within Microsoft platforms.
• Proven administrative experience.
• 5+ years as an Executive Assistant

Preferred Qualifications (Experience, Skills & Equipment):

• Ability to work independently or as an active member of a team.
• Previous experience in outbound call center, inside sales experience, or related sales experience preferred.

Strong computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and CRM/Salesforce experience preferred.