Bookkeeper/Office Manager

Job Title: Bookkeeper Office Manager

Company Overview:

A growing specialty contract manufacturing company is seeking a detail-oriented and experienced Bookkeeper Office Manager to join its team.

Job Description:

The Bookkeeper Office Manager will play a crucial role in our manufacturing company by overseeing financial transactions, maintaining accurate records, and managing office operations. The ideal candidate will have proficiency in QuickBooks, excellent organizational skills, and the ability to multitask effectively.

Responsibilities:

Financial Management:

• Manage accounts payable and receivable processes.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and process payroll for employees.
• Generate financial reports and analyze data to support decision-making.

Bookkeeping:

• Record day-to-day financial transactions.
• Monitor expenses and ensure adherence to budgetary guidelines.
• Prepare invoices and follow up on outstanding payments.
• Assist in the preparation of tax documents and financial audits.

Office Administration:

• Manage office supplies inventory and place orders as needed.
• Maintain organized filing systems and manage document retention.
• Serve as the point of contact for internal and external inquiries.

QuickBooks Expertise:

• Utilize QuickBooks software to perform accounting tasks efficiently.
• Customize reports and tailor financial data according to specific requirements.
• Troubleshoot and resolve any issues related to QuickBooks usage.

Communication and Collaboration:

• Communicate effectively with team members and external stakeholders.
• Collaborate with other departments to ensure smooth operations.
• Provide guidance and support to colleagues on financial matters as needed.

Qualifications:

• Proven experience as a Bookkeeper, Office Manager, or similar role in a manufacturing environment.
• Proficiency in QuickBooks and MS Office Suite.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective communication and interpersonal skills.
• Problem-solving skills and the ability to work independently or as part of a team.