Sourcing Manager

Position Information

Job Title: Sourcing Manager

Program/Dept: Fair For All

Location: New Hope

Manager: Director of Programs

This is a full-time exempt position with a competitive benefits package. The hiring range is $65,000-$75,000.

Job Summary

The purpose of this position is to be accountable for the overall success of product procurement at The Food Group. This position manages the purchasing of product and supplies to support all programming. The Sourcing Manager role incorporates value driven decision making and priorities into the procurement strategies, including local, nutritious, and culturally connected. This is a highly collaborative position that plays a critical role for the organization while supporting the short and long-term strategic direction of the organization. This position may have direct report(s).

Core Job Functions

Sourcing

• Manage and coordinate all aspects related to product purchasing across all areas of programs and operations
• Manage product selection in accordance with movement reports, customer demand/requests, The Food Group’s values, and warehouse logistics/capacity
• Manage vendor relations and invoicing for all program areas
• Collaborate with Program Managers to strategize and ensure equity and nutrition values are reflected throughout all The Food Group’s sourcing
• Responsible for tracking and reporting on all procurement purchasing
• Schedule deliveries, maintain receiving calendar, and work with the warehouse on product quality and incoming delivery issues
• Continuously identify new sourcing opportunities that will support program needs
• Regularly review costs and prices for changes and adjust margins accordingly
• Monitor re-order points to ensure efficient inventory management and rapid inventory turns
• Responsible for troubleshooting all purchasing related issues and assure a fast, professional, and appropriate resolution
• Make sure all inventory is imported to The Food Group Market in a timely manner
• Regularly check dating on inventory and develop strategies to mitigate the impact of aging product
• Responsible for all inventory adjustments in QuickBooks

Nutritious, Local, & Culturally Connected Sourcing

• Incorporate values of health, equity, and supporting local into sourcing priorities and strategies.
• Expand sourcing partnerships from local and BIPOC producers.
• Manage and strategize Local Food For Every Table partnerships focused on sourcing, gleaning, and food rescue.
• Incorporate nutrition ranking to products offered to network of partners
• Execute monthly reporting on percentages of good/better/best foods and value based sourcing

TEFAP – The Emergency Food Assistance Program

• Manage TEFAP (government commodity food) inventory, reporting, and product offers
• Responsible for monthly reporting of all incoming and outgoing TEFAP product
• Monitor TEFAP inventory to ensure product moves within 6 months
• Troubleshoot issues with TEFAP database

Bulk Donations

• In collaboration with Development Team, solicit product donations from new and current sources, as well as coordinate logistics with Warehouse and Transportation
• Work to determine the most appropriate way to distribute bulk donations
• Maintain a record of solicitations and contacts
• Develop and steward long-term partnerships

Administration

• May be responsible to supervise and provide guidance and coaching to other staff
• Collaborate across departments to streamline sourcing
• Act as point person for making decisions around the quality of fresh inventory, both purchased and donated
• Develop and analyze inventory metrics and key performance indicators
• Assist with grant deliverables related to products and impact reporting
• Create consistent SOPs related to inventory across all programs
• Assist Director in creating and managing department annual budgets and sales projections and goals
• Ensure proper processes and procedures are in place for financial and operational accuracy, efficiency, and success
• Manage food recalls process internally and execute against stated policy as needed
• Foster collaboration and communication across all departments at The Food Group

Position Requirements

Skills, Knowledge and Abilities

• Must be able to work effectively with partners who are significantly diverse with respect to age, race, ethnicity, gender orientation, socio-economic status, nationality, and religion.
• Must be able to work effectively in an organization that has recognized its own issues related to equity, and is seeking to be more representative of the community.
• Demonstrated commitment to hunger relief and the local food system focused on health, nutrition, and equity.
• Approaches work with a sense of collaboration and team work.
• Excellent organizational skills and attention to detail.
• Creative and flexible in responding to changing priorities and emerging needs.
• Ability to manage time effectively, multi-task, and meet deadlines.
• Ability to work independently and with limited supervision.
• Demonstrated experience and proficiency in software applications.

Education and Experience

• Bachelor’s Degree or equivalent experience.
• 4+ years relevant experience.
• Experience in food sourcing and procurement preferred

Benefits

The Food Group values organizational culture and the dedicated staff that make the mission of the organization possible in the community. We offer a competitive benefits package that includes:

• Medical Insurance (100% employer paid employee portion and 50% dependents)
• Dental coverage and voluntary vision plan
• Up to 18 days of PTO accrued in the first year of employment
• 16 paid holidays including a collective summer and winter break
• 401K employer contribution
• STD, LTD, and Employee Term Life and AD&D benefits (100% employer paid)
• HSA with employer annual contribution
• Paid childcare leave policy.

Additionally, TFG works hard to allow for flexibility within schedules and roles as needed and able and values and promotes work life balance.

Organization Overview

The Food Group (TFG) is a local food equity nonprofit. For more than 45 years we have worked to provide nutritious food to those who need it most in our community. We work at the intersection of food access, equity, and nutrition issues related to food and hunger in Minnesota. We work across the food system and our programs include hunger relief, affordable grocery, and a land-based education farm. Hunger Solutions MN operates as the advocacy branch of The Food Group.

Our culture and environment can be described as high-trust, cooperative, collaborative, open, and fun. We are team of approximately 60 people with three locations in New Hope, St. Paul, and Marine on St. Croix.

We are a workplace that is full of people who genuinely appreciate each other and work best when tackling big ideas as a team. We value individuals who bring their life experiences to their work, knowing that the ways that they have experienced racial, economic, or gender injustice drive their passion to create change. We are a team of passionate, dedicated people who work alongside each other.

Equity is fundamental to our mission to fight hunger and nourish our community. Where we live, how much money we make, or the color of our skin currently influences access to healthy and culturally connected foods. We must address the roots of these inequities so everyone in our community has the opportunity to live their best life. We believe in working with our community and organizations to improve food access and make systemic changes. To do so, equity is a part of all aspects of our work. We invite individuals from different abilities, ethnicities, genders, races, religions, sexual orientations, and socioeconomic backgrounds to take part in and shape the work in the community.

Working Conditions and Environment

This position is located at our New Hope office with some flexibility built in for part-time remote options. The New Hope location is a dog-friendly, accessible, and smoke free office setting. This position works primarily during normal business hours and includes some evening and/or weekend hours on and off site. Start times are flexible to adjust to bus, biking, or other transportation schedules. Must have ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone) on a continual basis.

All employees must be able to work effectively in a mission-driven agency whose clients and staff exhibit significant diversity with respect to race, ethnicity, gender orientation, socio-economic status, nationality, and religion.

People of Color and LGBTQ people are strongly encouraged to apply. The Food Group is an equal opportunity employer.