Executive Assistant

The Hillsboro Club is looking for an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer / General Manager and other executives at our gorgeous property. This position requires a detail-oriented and highly organized individual who can effectively communicate with both internal and external stakeholders. The Executive Assistant will also handle confidential information and must always maintain the utmost professionalism and discretion. We are looking for someone with several years of hospitality/private club experience, and the passion to contribute to the continued success of our luxury property.

The Club operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting and ending times, and hours worked in a week.

This is a full-time, salaried position with an annual competitive compensation of $75k+. In addition to competitive pay, our employees also have access to health insurance, and opportunities for advancement within the company.

General Requirements

• Provides information regarding availability and rates for members and guests.
• Manage and maintain executives' schedules, appointments, and travel itineraries.
• Screen and direct phone calls, emails, and other correspondence to the appropriate parties.
• Prepare reports, presentations, and other documents as needed.
• Coordinate meetings, including setting agendas, taking meeting minutes, and following up on action items.
• Conduct research and compile information for various projects and initiatives.
• Create and maintain physical and electronic filing systems.
• Act as a liaison between executives, staff, and club members.
• Handle highly sensitive and confidential information with discretion.
• Assist with special projects and events as needed.

Education and Experience:

•  Bachelor's degree or equivalent work experience.
•  Minimum of 3 years of experience as an executive assistant or in a similar role.
•  Excellent written and verbal communication skills.
•  Strong organizational and time-management skills.
•  Proficient in Microsoft Office and other relevant software programs.
•  Ability to work well under pressure and handle multiple tasks simultaneously.
•  Highly professional demeanor and ability to maintain confidentiality.
•  Knowledge of club operations and/or hospitality industry experience is preferred.

Our Benefits

• Competitive Salary
• Paid Time Off / Holiday Pay
• Medical, Dental, Vision health insurance
• Supplemental insurance for Life, AD&D, and more
• Generous retirement/401k benefits

Who we are:

Hillsboro Club Video

Founded in 1925, The Hillsboro Club is a private residence club for members and their guests in South Florida. Encompassed by the Atlantic Ocean and the inland waterway of Lighthouse Point, the Club is set on 15 acres of beautiful tropical landscaping with more than 1,000 feet of private sandy beach. The Club offers 144 Florida-style rooms and suites with balconies and varying views from oceanfront to garden and inland waterway.

The Hillsboro Club is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.