Administrative Assistant

About the role:
We are seeking an individual with experience as an Administrative Assistant, specifically with experience in board meetings, management/record taking, and file organization skills.

Job Type: Temp to hire

Schedule: Mon-Fri 8am - 5:00pm, 30-minute unpaid lunch

Location: Kunia

Payrate: $20/hr.

Key Responsibilities:
- Schedule board meetings for all related non-profit organizations:
- Prepare and distribute multiple board meeting agendas
- Record, prepare, distribute, and file multiple board meeting minutes
- Schedule all sub-committee and special meetings. Prepare and distribute agendas and meeting minutes.
- Answering phone calls, responding to emails, collecting & distributing mail, and organizing files
- File and organize historical company documents
- Type and proofread documents, reports, and correspondence
-Submit grant proposals for staff
- Support staff with meeting grant reporting deadlines
- Make travel arrangements (air, car, hotel)
- Ordering office supplies and coordinating adhoc meetings
- Provide administrative support to staff and various subsidiaries within the organization
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and manage calendars
- Handle sensitive and confidential information with discretion

Qualifications:
- Administrative assistance experience
- Scheduling board meetings & preparing meeting agendas
- Record, prepare, distribute, and file board meeting minutes
- Office management experience
- Attention to detail
- Able to organize and prioritize multiple tasks
- Proficient in clerical tasks and business office procedures
- Proficient use of a PC and software (Microsoft Word and Excel)
- Ability to work independently
- Knowledge of office management practices and procedures
- Previous experience in a business office environment
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- High school diploma