Office Manager/HR Coordinator

We are seeking an Office Manager/HR Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success. This position will manage the office, supervise the receptionist and assist the HR director with recruiting, job fairs, scheduling interviews, onboarding, and assist with planning corporate events.  MUST HAVE 3 TO 5 YEARS ADMINISTRATIVE EXPERIENCE AND 2 YEARS OF WORK EXPERIENCE IN AN HR ROLE.

Responsibilities:

• Manage the day to day operation of the office, coordinating all facilities and vendor contracts. Working with building management to ensure building safety and security is maintained.
• Manage and coordinate office buildouts, renovations, space allocations, and moves layouts.
• Budgets- work with Global Heads of Accounting and HR to set and manage the office budget.
• Manage and mentor Office Administrator (s) to improve skills and competencies.
• Coordinate workflow of receptionist..
• Staff relocations-assist with administration of relocation tasks, coordinating with employee plans, logistics and move dates.
• Assist with the implementation of the Corporate Travel System.
• Support HR team with recruiting duties: attending job fairs, job posting, sourcing resumes, scheduling interviews, administering candidate testing and conducting initial phone interviews.
• Onboarding- communicate with new hires, regarding the pre-employment process, including pre-employment background check.
• Assist in selection and implementation of HR system.
• Collaborate with HR team to develop HR Policies & procedures.
• Update and manage Employee Handbook and job descriptions as needed.
• Assist with planning and executing human resources led events. Support and assist with corporate events i.e., employee recognition events, holiday parties, and retirement celebrations.
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields.
• Bachelor's degree in Business Administration, Finance, or Associates degree with HR experience.
• 3 to 5 + years of work experience in an administrative role.
• 2+ years of work experience in an HR role.
• Strong knowledge of Microsoft Office Suite ( Woed, Excel, Outlook, PowerPoint, and Teams).
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills