Religious School Office Manager

Position:                           Religious School Office Manager

Department:                   Religious School

Supervisor:                      Religious School Director

Status:                                Non-Exempt, Hourly

Work Schedule (September-May):    

• Monday, Tuesday, Thursday: 9:00 AM- 5:30 PM
• Wednesday: 10:00 AM – 7:00 PM
• Friday: 8:00 AM- 4:00 PM

Work Schedule (June-August)

• Monday-Thursday: 9:00 AM- 5:30 PM
• Friday: 8:00 AM-4:00 PM

POSITION SUMMARY

Under the direction of the Religious School Director, this position supports and ensures the smooth operation of Sinai Temple’s robust K-7th grade Religious School.   This position is the face of the Religious School.    With a customer service mindset, this individual is on the front lines for Religious School parents and teachers, providing information and problem-solving support in a timely manner.  This individual manages the many moving pieces of a busy, fast-paced office, including but not limited to:  responding to teacher and parent requests, ordering supplies, preparing for school-wide events, collaborating with other Temple staff members, etc.

PRIMARY DUTIES

• Assist with student enrollment and registration
  • Enter family and student information into ShulCloud School module
  • Supports families in completion of registration documents
  • Collaborate with Finance department to assist families in setting up payment plans
  • Follow-up with Rel. School families with open balances on their accounts
• Monitor financial activities of the department
  • Event and Program Budgeting
  • Check Requests/Reimbursements
  • Monthly credit card reconciliation
  • Management of monthly operating budget
• Attendance
  • Tracking and monitoring student attendance
  • Communication with teachers regarding student attendance
• Assist in and preparing materials for events and programs
• Updating documents
• Order supplies for teachers and office
• Oversee clerical tasks: sorting, filing, copying, sending mail, etc.
• Keep an inventory of office supplies and submitting an order as needed.
• Update paperwork, maintaining documents and word processing.
• Perform general office duties, assisting with file updates, making copies as needed.
• Assist with correspondences for all education programs and events (publicity, lesson plans, progress reports, etc.).
• Assist with coordination of school wide holiday events.
• Serve as the primary contact for all room set-ups for all religious school events and classes, activities and shared room use.

POSITION QUALIFICATIONS

• Skills Required: database, typing (60wpm) analytical skills, problem-solving abilities, and attention to detail.
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Strong organizational, written, and verbal communication skills
• Ability to meet critical deadlines, prioritize and execute tasks
• Efficient and savvy in work completion
• Time management and ability to work well under minimal supervision for project completion
• Have a valid driver’s license (or a reliable means to get to work)
• Familiar with Judaism or is willing to learn
• Is physically able to perform all functions of job, (lift and put away office supplies, occasionally run errands or do shopping)

TECHNOLOGY REQUIREMENTS

• Proficient in social media and digital communications. Can express self in writing, competent with letter writing, English grammar and composition.

MINIMUM EDUCATION

• Bachelor's degree or equivalent

Sinai Temple is an equal opportunity employer. It considers applicants for all positions without regard to race, color, sex, national origin, age, or any other characteristics protected by applicable state or federal law.  This job description is subject to change by management.  Reasonable accommodation will be made in accordance with the law.