Executive Assistant / Office Manager

Description

Executive Assistant/Office Manager

Overview: As the Executive Assistant/Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office environment while providing high-level administrative support to company executives. You will be responsible for managing office facilities, coordinating administrative tasks, and assisting executives with various tasks to optimize their productivity and effectiveness.

Key Responsibilities:

1. Administrative Support:
   • Provide administrative support to company executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
   • Prepare and distribute correspondence, reports, presentations, and other documents as needed.
   • Assist with email management, screening calls, and handling inquiries on behalf of executives.
   • Maintain confidentiality and handle sensitive information with discretion.
2. Office Management:
   • Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
   • Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
   • Ensure office cleanliness, organization, and adherence to health and safety standards.
   • Plan and coordinate office events, meetings, and conferences.
3. Communication and Coordination:
   • Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and visitors.
   • Facilitate communication between departments and teams, ensuring timely dissemination of information.
   • Coordinate with IT support to address technical issues and ensure smooth functioning of office technology.
4. Project Assistance:
   • Assist executives with project management tasks, including research, data analysis, and presentation preparation.
   • Track project deadlines, milestones, and deliverables, providing regular updates to executives as needed.
   • Collaborate with cross-functional teams to support project execution and ensure alignment with strategic objectives.

Qualifications:

• Bachelor's degree in business administration, office management, or related field (or equivalent work experience).
• Proven experience in an office management or executive assistant role, preferably in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Attention to detail and accuracy in all work activities.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Additional Skills (Preferred):

• Experience with project management tools such as Asana, Trello, or Jira.
• Familiarity with customer relationship management (CRM) systems.
• Knowledge of basic accounting principles and experience with expense tracking and budget management.

Who are we -

Aryaka is the global leader in fully managed SD-WAN and SASE services. Delivered as-a-service for a variety of modern deployments, we make it easy for enterprises to consume network and network security solutions. Aryaka uniquely combines innovative SD-WAN and security technology with a global network and a managed service approach to offer the industry's best customer and application experience. Coupled with being recognized for the 2nd year in a row by Gartner's "Voice of the Customer and listed on the "Inc. 5000 America's Fastest-Growing Private Companies" our clients include hundreds of global enterprises, including several from the esteemed Fortune 100. We have strong partnerships with companies that include Palo Alto Networks, Check Point Software Technologies, as examples, and we are backed by incredible investors that include Goldman Sachs, Third Point Ventures, and others. We are actively seeking top talent to join our growing team. Are you ready?

Why Aryaka -

We have won "Great Places to Work" World-Wide for 4 consecutive years because we have an amazing company culture that is inviting, collaborative, supportive, and inclusive to our employees. We encourage our employees to expand their knowledge base and provide the tools to help them get there. We are always innovating and looking at ways to improve and expand, and we listen to our employees and their ideas. We have an amazing group of very respected "Thought Leaders" who are always open to mentoring. We consider ourselves great Corporate Citizens which we show through our "Women In Technology" Program and "AryakaCares" Program as well as others. Our Benefits are World-Class, we have unlimited PTO, and a flexible work structure to allow you to maximize on your work/life balance. As Aryakans, we are 100% dedicated to being an equal opportunity employer and supporter of Diversity, Inclusion, and Belonging.

Compensation: Base Salary range $100,000 to $125,000 + Bonus + Benefits + Equity

Aryaka Networks, Inc. is an equal opportunity employer and supporter of Diversity, Inclusion, and Belonging. All candidates from all backgrounds, ethnicities, genders, and gender identities are strongly encouraged to apply. Aryaka considers the "whole person" without regard to race, color, religion, sex, national origin, physical or mental disability, or veteran status.

Third-Party Agency Notice: Aryaka does not accept unsolicited resumes from 3rd party agencies. Should any agency send a resume to any employee within Aryaka without explicit invitation, the resume will be considered a gift, and no fee will be paid. All agencies must have a signed contract from Talent Acquisition management prior to any engagement.