Accounting Assistant

Purpose: The Accounting Assistant is responsible for providing accounting and financial support to the Accounting Department. They maintain accounting files including daily work, cash functions, including banking and some accounts receivable. They work collaboratively with the accounting team to aid in the monthly close process, calculate appropriate accruals and prepares reconciliations. The Accounting Assistant will be expected to assist in other accounting projects and functions as needed.

Essential Job Functions:

• Responsible for cash / banking functions, including petty cash.
• Creates journal entries as needed and assists in the monthly closing process.
• Responsible for daily, monthly and annual reconciliations.
• Assists in processing, billing and receipts of miscellaneous Accounts Receivable.
• Responsible for reconciliation of misc. accounts receivable statements on a routine basis, including following up on outstanding items.
• Aids in the monthly closing process, including making journal entries as necessary.
• Ensure appropriate recording of business expenses and revenues, with knowledge of the accrual method of accounting.
• May assist in accounts payable functions as needed.
• Maintains a good working relationship within the department and with other departments. Also answers the telephone professionally and in a timely manner; directs calls appropriately.
• Aids in accounting clerical duties as needed, such as daily mail.
• Assists leaders with reporting and forecasting needs.
• Keeps management informed of area activities and of any significant problems.
• Attends and participates in meetings as required.
• Ensures that the work area is clean, secure, well maintained and organized.
• Assists Accounting Department personnel as needed.
• Completes special projects and miscellaneous assignments as required.

Knowledge, Skills and Abilities:

• Microsoft Office products, specifically Excel.
• Meditech, WorkDay and/or similar accounting system software are preferred
• Capable of generating clear and organized reports in a timely fashion.
• Understanding of the monthly closing process.
• Ability to communicate effectively, both orally and in writing.
• High degree of professionalism and confidentiality required
• Considerable knowledge of bookkeeping practices, techniques, and terminology.
• Considerable knowledge of basic accounting principles and practices, with the ability to record financial transactions of a business in accordance with GAAP.
• Individual needs to be detail oriented, organized and able to adapt to a rapidly growing organization.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required for successful performance of this role.

Education and Experience:

• High school diploma and three years of experience in bookkeeping or field related to clerical accounting
• Associates degree in accounting is desirable;
• Equivalent combination of education and experience

Physical requirements:

• Sitting- 70%
• Standing-- 20%
• Reaching-- 30%
• Bending-- 10%
• Lifting-- must be able to lift 40 lb.

Working environment:

• Pleasant conditions; comfortable indoor climate with suitable equipment and tools to carry out the responsibilities of the job.
• Persons in this job may be exposed to communicable disease through patient care and interaction.