Office Coordinator

Giraffe Media is searching for an Office Coordinator to join our team here in West Palm Beach, FL. This opportunity provides support and partners with all operational areas throughout our organization.

About Us

We provide global performance marketing solutions to top-tier brands. Giraffe Media Group, LLC is an essential division in a family of technology and advertising companies that have been in business for over 15 years. During that time, we have become industry leaders in a space we helped create. Our team significantly increased in 2022 and continues on track for fast and sustainable growth.

With our top-notch employees residing mainly in the US (but also in other countries), we prioritize team building through a collaborative work environment. Our culture is focused on smarts, continued learning, and working together to meet individual and company goals. We hire those who strive to be the best and provide them with exceptional benefits to improve their lives, including a competitive salary, medical, dental, and vision coverage, 401K with matching contributions, paid time off, employee referral bonuses, and perks like a fully stocked break room with complimentary snacks and coffee, as well as frequent company and team outings.

Come join the team that drives, supports, and empowers its members to accomplish higher career goals and live a better life.

Job Summary:

The Office Coordinator will have several key responsibilities in the fulfillment of their duties including:

Essential Functions:

• Responsible for coordinating virtual offices including paying rent, tracking of mail forwarding services and establishing new office locations as needed.
• Prepare reports, contracts, and memos.
• Monitor office supplies and order new stationery, furniture, snacks, coffee, water, and appliances as required.
• Coordinate maintenance with building management to keep the office clean and safe.
• Maintain office aquariums and water office plants.
• Office errands such as post office, FedEx, or UPS, etc.
• Reception duties with a multi-line telephone system
• Greet visitors, offer refreshments, and alert appropriate co-workers of their arrival.
• Clean, stock and maintain general areas.
• Support colleagues and complete various administrative tasks.
• Daily/ Weekly review of all incoming calls and Emails (Kall8).
• Collaborate with human resources to plan community engagement and employee recognition events and activities.

Experience and Qualifications:

The successful Office Coordinator will have the following experience.

• 2+ years of proven Office Coordinator experience.
• Background in travel and event planning preferred.
• High proficiency in technology and Microsoft applications
• Ability to prioritize projects and deadline driven.
• Strong problem-solving skills.
• Excellent written and verbal communication skills.
• Great team player.
• Organization and time management skills.
• Self-motivated: focused on continual improvement; forward-thinking planner.

Education and Training

The Office Coordinator will have an Associate's degree in Business Management, or similar field with a Bachelor's degree in Business Management preferred.

Giraffe Media Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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