Operation Specialist

Summary: This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.

Essential Duties and Responsibilities:
Greet and welcome guests.
Answer, screen, and forward incoming phone calls.
Ensure reception area is tidy and presentable.
Order front office supplies and keep inventory of stock.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Update calendars and schedule meetings.
Track and report costs to upper management.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Coordinate with departmental staff to coordinate activities.
Coordinate with outside vendors.
Act as liaison between customers and various departments.
Maintain customer and vendor relations.
Receive, sort, and distribute daily mail/deliveries.
Provide national and international shipping support.
Lead direct and indirect procurement efforts for the site.
Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due.
Create and manage invoices and credit memos.
Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable.
Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.
Other duties as assigned.

Need someone to manage the receptionist and front desk, enter logistical purchase details, coordinate with engineers, and handle material receiving and shipping.

Qualifications:
4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics.
Proficiency in Microsoft Office Suite.
Hands-on experience with office equipment.
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.

Purchasing or Planning
Procurement exp is required
They will be responsible as a receptionist
Supply chain background is ideal candidate

Education and/or Experience:
Associate degree in related field with 4+ years' experience.
High School Diploma with 6+ years experience.

Physical Requirements:
This position may involve exposure to biohazards, and hazardous chemicals.
Ability to lift/carry 25 lbs.
Bend, stoop, sit, kneel and/or stand for extended periods of time.