Legal Support Specialist / Legal Secretary

Our top Am Law 100 client, a global law firm, currently has an excellent full-time employment opportunity to work with their Public Finance, Appellate and Litigation teams in their Tallahassee office. They offer competitive compensation and an excellent benefits package.

Position Summary:
The Legal Support Specialist will perform all filing duties and provide administrative support, as needed.

Duties & Responsibilities:

• Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence
• Requests firm record labels
• Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage
• Maintains/updates eRooms
• Reviews, prints, and files emails for attorneys
• Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members
• Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents
• Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas
• Serves as a back up to other Legal Support Specialists
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

• Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations
• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
• Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management
• Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times
• Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently
• Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders
• Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles
• Maintain high level of concentration to work on lengthy and complex projects
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter

Qualifications & Prior Experience:

• Minimum of five years of experience as a legal secretary, working in a business law practice
• Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department
• Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and Adobe/ScanSoft
• Ability to effectively use firm communication technology and use of organizational abilities in Outlook
• Exceptional computer skills with the ability to learn new software applications quickly
• College degree or equivalent