Payroll & Benefits Specialist

Objective / Purpose / Summary:

This position is primarily responsible for providing HR Payroll & Benefits assistance to the HR Leadership & assigned clients. ** Food and Beverage payroll experience a MUST** This position will oversee the Payroll, Benefits and Leave Management functions. Mainly responsible for processing timesheets, updating payroll records, and answering employee questions about payments, ultimately, ensuring employees are compensated correctly and on time. This role will also assist employees with benefits enrollment questions and paperwork and coordinate with benefits administrators and vendors for all benefits-related functions. The position also oversees all leaves of absence, including Short Term Disability, Family Medical Leave and Worker's Compensation.

Our Mission Statement: Provide an easy & clear approach to HR, and create company growth with a solid foundation that is built by professionals who love what they do. We are Achievers!

Our Core Values are:

· Genuine

· Passionate

· Caring

· Creative

· Achiever

Essential Duties / Responsibilities / Tasks:

Primary duties, responsibilities, and tasks include, but are not limited to the following:

1. Maintains the human resources database to include payroll and benefits information; processes biweekly payroll and audits payroll reports to ensure accuracy for salary increases, benefit and payroll deductions, and payroll adjustments.

2. Administers benefit programs including 401(k) retirement, long-term disability, life insurance, dental, health, and supplemental benefits; reconcile billing and GL's to reflect new enrollments, terminations, and salary changes, etc.

3. Administers incentive programs.

4. Conducts new hire onboarding, benefits processing, and background investigations.

5. Administers system user access

6. Process attendance records and other documents (e.g., W-2 and tax forms)

7. Check payroll information for accuracy and ensure all relevant paperwork is in order

8. Coordinate with HR about changes in payroll (e.g., terminations, new hires)

9. Oversee electronic payments and distribution of payroll checks

10. Update data with salary or wage adjustments

11. Process other financial compensations or deductions (e.g., quarterly incentives, severance pay, taxes, worker’s compensation, LOA)

12. Create and/or customize and process Payroll reports, update payroll records, and adjust data in Payroll software

13. Answer employee questions or concerns of payroll matters

14. Work with authorities (e.g., DOL, financial audit firm) on audits or requests

15. In coordination with HR, enter new hires in the assigned HRIS

16. Inputs and adjust data in ADP, updating personnel records including rate of pay, title changes, and adding and removing pay deductions.

17. Time and attendance management ensuring all timecards are accurate and approved before payroll is processed

18. Verify all overtime hours with the appropriate management personnel before processing payroll

19. Coordinate with HR about changes in payroll (e.g., terminations, new hires, promotions, etc.)

20. Interprets company policies and government regulations affecting payroll procedures.

21. Assists employees with enrollment-related questions and general benefits information

22. Coordinate with HR on processing of new hire employee enrollments

23. Works with HR, Benefits brokers and vendors on special projects related to the processing of Benefits

24. Process changes in 401(k) enrollment as needed

25. Review weekly Vendor File/Transfer Files and make corrections as needed and assist with the distribution of Benefit-related communications.

26. Supports HR with requests for Leaves of Absence and communicates timely and effectively with employees, Managers and insurance program.

27. Handle, report and resolve regulatory compliance issues of a Human Resource nature such as Workman’s Compensation, FMLA, unemployment claims, etc.

28. Assist with the administration of company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and state legal requirements.

29. Respond to inquiries regarding the organization’s processes, policies, procedures, and programs.

30. Coordinates distribution/communication of projects including but not limited to annual open enrollment, 401(k) enrollment, and employee recognition.

31. Assists in the administration of company compensation and benefits programs.

32. Creates and produces ad-hoc reports as requested by HR or other department heads.

33. Reports 401K elective employee contributions and Company match to the pension plan upon each payroll run.

34. Works in partnership with the Finance department to audit and ensure system is accurately transferring data from HR/Payroll to the general ledger.

35. Provides a benefits orientation for all newly employed and newly eligible employees

36. Conducts regular audits of all electronic employee files in the HRIS (personnel, medical, Worker’s Compensation, etc.)

37. Maintains employee files and keeping filing up to date of assigned client/s.

38. Assists with the coordination of training materials.

39. Is responsible for sorting and distributing incoming HResource Group assigned emails.

40. Will perform additional duties as assigned.

Supervisory Responsibilities:

There are no Supervisory responsibilities.

Minimum Qualifications (Confirmable Formal Education, Certifications, Work/Industry Experience)

1. Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

2. Experience in similar size organizations is preferred.

KSA’s (Knowledge, Skills, and Abilities to be discovered via interview & reference checks)

1. Ability to communicate effectively with Achievers (employees) and assigned client/s.

2. Strong verbal and written skills.

3. Strong organizational skills with attention to detail.

4. Ability to read, analyze and interpret general business periodicals and governmental regulations.

5. Ability to write reports, business correspondence, and procedure manuals.

6. Ability to effectively present information and respond to questions from assigned clients and the public.

7. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

8. Professional demeanor and outgoing personality with the ability to relate to diverse Achievers (employees) & assigned client/s.

9. Computer savvy (MS Office suite, Teams, Human Resources systems, Internet software, payroll systems).

10. General knowledge of accounting.

Physical Demands:

· While performing the duties of this job, Achiever (employee) is regularly required to sit, stoop, bend, and crouch.

· Reach with hands and arms, use fingers to handle or feel.

· The Achiever (employee) is required to hear and speak.

· Hybrid work environment.

Work Environment/Conditions:

· Candidate must be comfortable working in a remote environment or shared space, with constant noise, without the use of a private office.

· Most of the time will be spent sitting behind a desk assisting Achievers (employees) & assigned clients.

· Candidate must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.

· This position frequently interacts in person, email, phone, cell phone and zoom/ virtual conferencing.

· The Achiever (employee) is required to have a professional appearance when hosting video calls with the public and or assigned client/s.

· Most of the time will be spent indoors.