Administrative Assistant - Case Submitter

Case Submitter

Responsibilities

• Prepare and compile documents, legal applications, according to the submission requirements.
• Ensure all cases that are ready for filing are submitted within a timely fashion  to minimize wait times
• Keep accurate records of submitted documents and maintain an organized filing system for easy retrieval and reference
• Support the Legal Operations Coordinator or Case Flow Coordinator to process any priority or emergency cases to meet deadlines.
• Supports team members with discrepancies or missing information on final case before submission
• Ensure proper delivery of cases on a daily basis.
• Track and record all errors and discrepancies to supervisors and managers. 
• Update corresponding spreadsheets related to case submissions and firm platforms.
• Verify that all filing fees are paid or fee waivers are included prior to the submission process and the correct check amount is sent to USCIS.
• Verify clients’ passport photos meet USCIS requirements.
• Other duties may be assigned

Requirements and skills

• Minimum 1 year in Legal Office Setting 
• Superior organization skills and ability to work in a fast-paced environment.
• Time management skills to ensure any deadlines to be met
• Strong written and verbal communication skills.
• Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization.
• Ensure confidentiality of all the firm and clients’ documentation and information 
• Must be very well organized and work attached to a clear system of spreadsheets, calendars and deadlines.
• Excellent attention to detail, with a strong focus on accuracy
• Ability to identify and suggest process improvement to ensure efficiency.
• Proficient in Google Workspace, Adobe, and Microsoft Office.

Job Type: Full-time
Benefits: Health Insurance, Dental Vision, 401(k), Paid Time Off, Parking Garage
Location: In-Office Position
Schedule: 8 hours shift. Monday to Friday