Entertainment Executive Legal Assistant for Partner

We are recruiters hired by one of the top entertainment boutique law firm to find a top-notch Executive Legal Assistant for a top entertainment name partner and associate at the Firm. This assistant will support the name partner and associate on a high volume, very prestigious desk as this partner represents A-list Hollywood movie actors, filmmakers and studio executives. We are seeking an experienced Legal Secretary/Executive Assistant to perform administrative duties of a highly responsible, confidential and time-sensitive nature for the partner who represents A-level actors and talent. Of primary importance is good judgment, organization skills, attention to detail and the ability to work well with others. The Assistant must possess good judgment, work well under pressure in a fast paced environment and communicate well with all levels of management and staff. An entertainment legal background is a must, and a background at an entertainment law firm is preferred. The job is hybrid: 4 days in-office, 1 day work-from-home (Fridays). Must be vaccinated.

Responsibilities

• Provide legal and administrative support including, but not limited to rolling calls, taking extensive notes on every call and drafting deals and extensive memos based on the notes.
• Answer and prioritize incoming calls; place outgoing calls. Schedule international and multi-participant conference calls, attorney staff meetings and various calendar appointments.
• Copy documents; proofread deal memos and contracts. Be the point of contact with this attorney and the team of junior attorneys on his team.
• Organize travel arrangements and prepare travel itineraries. Process expense reports.
• Must be open to assignments from the attorney. Provide support and coverage to other attorneys as needed.
• Handle some limited personal matters such as real estate, philanthropic endeavors and personal calendar.

Desired Skills and Experience

• 2+ years of administrative experience ideally at an entertainment law firm or in-house legal or business affairs department or entertainment company (entertainment is required).
• Possess excellent word processing skills and advanced knowledge of MS Word and MS Outlook. Knowledge of Concur or iManage is ideal.
• Proficient in MS PowerPoint, MS Excel and Adobe Acrobat (particularly with respect to converting scanned documents to MS Word)
• Excellent dictation, communication (written and verbal) and interpersonal skills
• Possess excellent judgement and uphold the highest standards of confidentiality
• Ability to handle multiple, competing priorities effectively in a fast-paced environment
• Flexibility and availability to work overtime on short notice required, although overtime is minimal.
• Must have a 4 year degree from an accredited college or university.
• Vaccination is required.
• Current schedule is 4 days in the office and Fridays are work-from-home.
• Salary is $75k-95k depending on relevant experience.