Development Coordinator

Organization: Seattle CityClub
Job Title: Development Coordinator
Classification: Full-time, Regular, Non-Exempt
Reports To: Development Director

***Seattle CityClub is a flexible workplace. This role will have some in-office work required in downtown Seattle to meet the needs of the organization; the person in this role will also be able to work remotely as responsibilities allow.***

Application Instructions:

Please submit a cover letter and resume through our online portal. Applications without the requisite candidate materials or received in other means may not be considered. Applications will be reviewed on a rolling basis.

About the Organization:

Seattle CityClub was founded 40 years ago by eight women who envisioned an organization that served as a catalyst for strong, inclusive civic engagement and discourse. Our mission is to inform, connect and engage people around civic issues to help strengthen our region. One of our top priorities is to help address polarization through our "dialogue across differences" strategic priority. Seattle CityClub does not support or advocate for any particular party, position or agenda.

Our programs are open to everyone and help address some of the most important issues facing our community today. Through coalition-building and collaboration, we help bridge toward solutions across Washington and reach over 1 million people through our in-person and online programs. People from elected officials to people seeking elected offices to community leaders serve as our program speakers.

We live in a time of growing need for a more engaged public that is connected to one another and its community leaders through civil discourse. Seattle CityClub is building on its 40-year legacy and current organizational structure, programming and strategic plan to focus on the horizon. Continued strategic planning will ensure Seattle CityClub serves the community and stays relevant in a changing political landscape and competitive events marketplace. Moving forward from the impact of the pandemic, Seattle CityClub Board and Staff have chosen to focus on two flagship programs in 2022: Civic Cocktail and the WA State Debate Coalition.

Values

• Passionate Non-Partisanship
  • Civic dialogue that reflects our community's diverse political ideologies, cultures and socioeconomic backgrounds.
• Diversity, Equity, & Inclusion
  • Infusing diversity, equity, and inclusion into every aspect of our organization, from strategic planning to programming.
• Respectful Conversation
  • Lively and respectful forums that cultivate open and civil debate.
• Leader Access and Accountability
  • Active exchange of ideas that foster accountability and engagement between residents, experts and policymakers.
• Connection and Collaboration
  • Partnerships that bring together people and ideas to address critical issues.

Position Summary

Seattle CityClub is looking for a collaborative Development Coordinator who enjoys multitasking, working in a fast-paced environment, and consistently delivers high quality work products to join its team!

The Development Coordinator will provide support and coordination for CityClub's individual and institutional giving, including cultivation and stewardship of individual donors, and corporate and foundation partners. The Coordinator will assist with planning and executing annual giving activities and fundraising events, grant applications and reporting, and sponsorship fulfilment and reporting. They will maintain detailed and accurate records and provide timely reporting on progress against development goals.

Critical Job Functions

Strategic Planning + Tracking

• Work with Development Director to implement and track tactical campaigns to support the success of Seattle CityClub's annual fundraising plan, which includes grants management, donor acquisition and retention, and corporate partner relations.
• Maintain detailed and timely records of all fundraising activity.
• Manage all donor data with utmost attention to accuracy and confidentiality.
• Act as Fund Development Committee liaison; schedule meetings, prepare materials, and more.
• Maintain organizational files and documentation within SharePoint.

Donor Cultivation + Stewardship

• Prepare and execute direct fundraising campaigns for CityClub, including creation of solicitation materials, donor list management, gift tracking and acknowledgment, and analysis of campaign performance.
• Prepare materials for prospective donor and funder meetings and coordinate follow-up.
• Develop a stewardship plan for individual donors, including a weekly/monthly list of stewardship calls for the Executive Director, Development Director, and key volunteers.
• Update thank you letter templates annually, or as needed.

Institutional Partnerships

• Work with Development Director to implement annual plan for acquisition and renewal of CityClub's institutional partners.
• Conduct research to identify and qualify prospective partners.
• Assist with sponsorship proposals and grant applications, implementation, and reporting. Create invoices, track payments, follow-up to collect pledges as necessary, and provide timely receipts.
• Track and analyze campaign progress and in coordination with Development Directors, use a variety of methods (email, phone, mail) to contact prospective, current, and lapsed partners.

Events + Communications

• Provide key fundraising support for all CityClub events. Support sponsor fulfillment, targeted invitations, table sales, seating maps, gift processing and acknowledgment, and other duties as needed.
• Coordinate donor and sponsor recognition in event marketing materials, invitations and other program elements.
• In consultation with the Development Director, develop content for newsletters, social media, and other communications to cultivate and steward donors.
• Design and implement strategic and creative touchpoints with individual and institutional donors, and other participants to deepen our supporters' engagement with CityClub programs and mission.
• Help recruit participants for CityClub events from our institutional partners, individual donors, engaged volunteers, and other program participants.
• Additional duties as needed.

Skills and Qualifications

• 2+ years of experience in a professional office setting.
• High attention to detail with strong project management, administrative, and organizational skills.
• Ability to take initiative and be creatively resourceful.
• Excellent oral and written communication skills and sensitivity and acumen in cultivating and stewarding relationships.
• Ability to work independently with excellent judgement, efficient execution, and adaptability to change.
• Familiarity with donor management software.
• Advanced proficiency with Microsoft Word and Excel (including mail merge and creating pivot tables).
• Experience with fundraising, development, and/or donor relations is preferred.
• Proficiency with Salesforce and Microsoft products is preferred.

Employment Details

The Chamber is committed to the health, safety, and well-being of all our employees, and takes seriously its duty to provide and maintain a provide a safe place to work, including reducing the threat and harm that the COVID-19 pandemic poses to the Chamber's employees and their families; our members and partners; and the community at large. Consistent with this commitment, all eligible employees are required to receive be fully vaccinated against COVID-19 unless an exemption and reasonable accommodation is approved. Policy and accommodation information will be provided to all candidates upon request.

Seattle CityClub is affiliated with the Seattle Metropolitan Chamber of Commerce; staff members of Seattle CityClub are officially employees of the Chamber and participate in Chamber benefit plans.

The Chamber is committed to internal and market equity. The salary range for this position is $19.16 - $23.00 hourly. Salary is determined based on internal and market equity, internal and market data/salary ranges, and the applicant's job-related knowledge, skills, and experience. We are likely to hire at the beginning to midpoint of the salary range to allow future salary growth based on an employee's performance, professional development, and increases in responsibilities and duties. The Chamber provides a comprehensive and competitive benefits package including but not restricted to:

• Medical/Dental/Vision Coverage
• PTO/Community Service Leave
• Paid Parental Leave
• Generous Holiday Schedule and Paid Days Off
• Life Insurance; Optional ADD/LTD/Personal Accident Insurance
• Subsidized ORCA Card
• Flexible Spending Accounts
• Employer-Matched 401(k) Contribution with up to 6% Match
• Professional Development Opportunities
• Wellspring EAP Membership
• Mindfulness and Wellness Resources
• Corporate Discounts

We recognize the value of the Chamber and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous, and people of color (BIPOC).

The Chamber is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably-discharged veteran or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, the Chamber does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program.