Office Coordinator

The coordinator supports the Director of Business Operations in the implementation of all Operational and Administrative Functions. The position requires a professional demeanor, the ability to multitask, and display time management. The Office Coordinator must possess a strong work ethic, great communication skills, and strong computer skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties as may be assigned.

• Office and reception services to include assisting callers with information about the organization, directing calls to appropriate departments, managing the office calendar, and assisting in scheduling, etc.
• Facilities tasks to include maintaining supplies and inventory of basic supplies, acting as point of contact for requests for repairs related to the building, etc.
• Technology tasks include being the point of contact for ordering tech supplies, inventory tech supplier, and ensuring the staff have their technology needs met.
• Governance and Executive Support tasks as assigned by the CEO include preparing documents for dissemination, editing and proof-reading materials for accuracy, emailing or uploading documents for review in a timely manner.
• Assisting the accounting department with accurate data entry into Salesforce, ensuring invoices are approved prior to submission to the accounting department.
• Assisting with Human Resource tasks to include new hire onboarding, timekeeper and ADP set up.
• Assist with other assigned tasks as needed.

EDUCATION and/or EXPERIENCE

1. B.A./B.S. plus five years’ experience supporting at the executive level. Excellent calendar management skills, including the coordination of complex executive meetings with direct experience in providing administrative support to executive level management. An equivalent combination of relevant education and experience may be substituted as appropriate.
2. Knowledge of MS Office, including Word, Excel, Power Point and Outlook.
3. Experience working with varied audiences – staff, Board, stakeholders, etc.
4. Experience working in a non-profit organization environment helpful.
5. Ability to work in a culturally diverse and fast-paced environment.
6. High degree of confidentiality and trust.