Office Manager

The Mannik & Smith Group

Cleveland, OH

Expired: over a month ago Applications are no longer accepted.

$19 to $22 Hourly
Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

Job Description

Description

This position provides the opportunity to be part of a multi-discipline and highly interactive team of engineers, surveyors, landscape architects, planners, architects, technicians, administrative personnel, as well as our clients, to provide dynamic design solutions on many types of projects.

Key Responsibilities

Project Management Assistant Responsibilities:

1. Project setup and support of project management activities in Deltek Vision

2. Review contract documents and support compliance with Client requirements

3. Assist with project planning, scheduling, tracking and execution

4. Assist with sub-consultant/subcontractor management

5. Assist with development of project staffing plans and staff coordination

6. Assist with staff timecard and expenses entry and tracking

7. Support project managers and principals with project invoicing

Administrative Assistant Responsibilities:

Our Administrative Assistant is our company’s first point of contact and must be friendly, polite and approachable. Duties include:

1. Receptionist – greets guests/clients/staff, answers phones, coordinates incoming and outgoing mail and packages

2. Performs research for project work, which includes typing, proofreading, formatting, collating, printing, etc.

3. Prepares expense reports, assists with PM Accounting updates, and maintains travel schedules and details

4. Performs New Hire preparations, orientation schedule and general training

5. Assists our Marketing Team with scheduling events, supplies, etc. as requested

6. Monitors and logs company vehicle usage, maintains vehicle status and basic maintenance for all North Canton vehicles

7. Coordinates office events such as the Holiday party, Community Outreach programs, potlucks, lunches, picnics, client outings, etc.

Skills, Knowledge and Expertise

Candidate should have prior project management assistant and administrative assistant experience. Must be proficient in Word, Excel, and PowerPoint, and must have above average writing skills. Excellent interpersonal and communication skills are mandatory, and must be a self-starter, driven and motivated. Being a “Team Player” and a “People Person” are key!

Pay & Benefits

Pay: $19.00-22.00 per hour

401(k) w/ company match
Health insurance w/ HSA option, Vision, Dental, Life
Flexible schedule
Paid time off
Referral program
Tuition reimbursement
Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!

It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.