Purchasing Coordinator

Our Client, a well respected Texas Agency, is seeking a Purchasing Coordinator with a strong accounting background to join it's team on a Contract to Hire basis. In this role you will be responsible for coordinating the procurement of goods and services necessary for the operation of the company. You will work closely with vendors, suppliers, and internal departments to ensure timely acquisition of materials while adhering to budgetary constraints and quality standards.

Key Responsibilities:

1. Vendor Management:

   • Identify potential vendors and suppliers.
   • Evaluate vendors based on price, quality, and delivery speed.
   • Negotiate contracts and terms with vendors to secure favorable pricing and conditions.
   • Maintain strong relationships with vendors to ensure reliable and timely delivery of goods and services.

2. Purchase Order Management:

   • Receive and review purchase requisitions from various departments.
   • Generate purchase orders and ensure accuracy of order details, including quantities, specifications, and delivery dates.
   • Coordinate with internal stakeholders to obtain necessary approvals for purchases.
   • Monitor the status of purchase orders and track deliveries to ensure timely receipt of goods.

3. Inventory Control:

   • Maintain accurate records of inventory levels and stock movements.
   • Forecast inventory needs based on historical data and upcoming demand.
   • Coordinate with warehouse staff to manage stock levels and prevent shortages or excess inventory.
   • Implement inventory optimization strategies to minimize carrying costs while ensuring adequate supply.

4. Budget Oversight:

   • Assist in developing purchasing budgets and forecasts.
   • Monitor purchasing activities to ensure compliance with budgetary constraints.
   • Identify cost-saving opportunities and recommend alternative suppliers or products when appropriate.

5. Documentation and Reporting:

   • Maintain organized records of purchase orders, contracts, and vendor agreements.
   • Generate reports on purchasing activity, including spending trends, cost variances, and vendor performance.
   • Analyze data to identify opportunities for process improvements and cost savings.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in procurement, purchasing, or supply chain management.
• Strong negotiation skills and ability to build and maintain vendor relationships.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office suite and experience with procurement software (e.g., SAP, Oracle).
• Attention to detail and ability to work accurately under pressure.
• Strong analytical and problem-solving abilities.