Bookkeeping / Invoicing Specialist

Job Description:

We are seeking a meticulous and detail-oriented Bookkeeping and Invoicing Specialist to join our team at NPG. The ideal candidate will be responsible for ensuring accurate financial records, timely invoicing, and comprehensive reporting to support our business operations.

Qualifications:

· Bachelor's degree in accounting, finance, or related field preferred.

· 3-6 years proven experience in bookkeeping, invoicing, and financial reporting.

· Proficiency in QuickBooks and MS Excel.

· Strong analytical skills with high attention to detail.

· Excellent communication and collaboration abilities.

· Ability to meet deadlines in a fast-paced environment.

Key Responsibilities:

1. Invoicing:

· Ensure timely billing to clients within the set timeframe of 1-3 business days upon receiving the report baches.

· Implement client-specific invoicing processes to centralize and streamline the billing process, minimizing errors.

· Control billing cycles and maintain shared reports to track delivery dates, invoice generation, and total invoiced amounts.

· Conduct regular audits to validate billing accuracy and maintain a high bill-on-time ratio.

· Coordinate with client's confirmation and validation processes.

2. Reconciliation Process:

· Timely reconciliation and follow up of collections from our clients

· Categorization and reconciliation of collections in QuickBooks, ensuring accuracy and proper documentation.

· Categorization of expenses with appropriate tags including cost center codes, departmental allocations, and payroll providers.

· Monthly review and validation of uncategorized data items in collaboration with relevant teams.

3. Invoicing:

· Ensure timely billing to clients within the set timeframe of 1-3 business days upon receiving the report baches.

· Implement client-specific invoicing processes to centralize and streamline the billing process, minimizing errors.

· Control billing cycles and maintain shared reports to track delivery dates, invoice generation, and total invoiced amounts.

· Conduct regular audits to validate billing accuracy and maintain a high bill-on-time ratio.

· Coordinate with client's confirmation and validation processes.

4. Reports:

· Generate and deliver monthly financial reports including Profit and Loss statements, Balance Sheets, Income Statements (total and per client), and Expense Reports.

· Prepare aging reports to track outstanding invoices and client-specific financial performance metrics.

· Ensure timely delivery of reports while maintaining accuracy and data integrity.

5. Budgeting:

· Implement forecasting processes in QuickBooks to compare actual performance against forecasts.

· Generate budgeting reports on time and ensure accuracy of financial data.

6. Performance Metrics:

· Accuracy and timeliness of reconciliation data and updates.

· Timely delivery of invoices and adherence to billing schedules.

· Accuracy and completeness of financial reports.

· Compliance with budgeting and forecasting requirements.

Join us in maintaining financial integrity and efficiency in our operations by applying for the Bookkeeping and Invoicing Specialist position today!