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Invoicing Administrator Jobs (NOW HIRING)

804 Technology

AR Invoicing Admin

Irvine, CA · On-site

AR Invoicing Admin 1st shift: MUST BE OK WITH 2 SATURDAYS A MONTH SUMMARY: Has responsibilities for Invoicing daily sales, performing month-end dock walk audits, tracking non-invoiced work orders on ...

RJ's Construction Supplies

Be Seen First

Invoicing Admin

Canoga Park, CA · On-site

$18 - $24/hr

... Admin, ensuring that every customer feels welcomed and valued. Your role will involve providing exceptional customer service, ordering parts for mechanics, administrative work, filing, invoicing, and ...

Belcan

Accounts Receivable Invoicing Admin

Irvine, CA · On-site

$28 - $32/hr

Accounts Receivable Invoicing Admin Pay Rate: $28 - $32/hr. Location: Irvine, CA Area Code: 949 ZIP Code: 92606 Start Date: Right Away Shift: 1st shift: MUST BE OK WITH 2 SATURDAYS A MONTH Keywords ...

Gemini

Invoicing Administrative Assistant

Oklahoma City, OK · On-site

$16.75 - $22.50/hr

The Gemini Invoicing Admin Assistant maintains accurate records of Gemini equipment repairs and costs. Job Functions: * Issue PO numbers to vendors for truck and trailer repairs. * Use the computer ...

X Energy LLC

SAP Ariba Administrator

Rockville, MD · On-site +1

Manage SAP Ariba modules including Sourcing, Contracts, Supplier Lifecycle & Performance, Procurement, and Buying & Invoicing * Administer user access, roles, and permissions within Ariba based on ...

X Energy LLC

SAP Ariba Administrator

Rockville, MD · On-site

Manage SAP Ariba modules including Sourcing, Contracts, Supplier Lifecycle & Performance, Procurement, and Buying & Invoicing * Administer user access, roles, and permissions within Ariba based on ...

Industrial Electric Manufacturing

Platform Administrator

OR · On-site +1

$52K - $85K/yr

This role provides operational support by ensuring accurate project documentation, invoicing ... The Platform Administrator partners with the Platform Managers, and Field Service Site Operations ...

LHH US

Global Invoicing Lead

Minneapolis, MN · Hybrid

$95K - $120K/yr

Lead and oversee end-to-end invoicing operations across multiple regions and business units ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

DC Law Firm

Accounting Manager

Fort Worth, TX

Administer contingent fee billing, including fee calculations, settlement disbursements, and compliance with fee agreements; * Oversee invoicing cycles across all practice areas, resolving ...

DC Law Firm

Accounting Manager

Bedford, TX

Administer contingent fee billing, including fee calculations, settlement disbursements, and compliance with fee agreements; * Oversee invoicing cycles across all practice areas, resolving ...

LHH US

Global Invoicing Lead

Minneapolis, MN · Hybrid

$95K - $120K/yr

Lead and oversee end-to-end invoicing operations across multiple regions and business units ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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Invoicing Administrator information

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How much do invoicing administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for invoicing administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What does an invoicing administrator do?

An Invoicing Administrator is responsible for generating, processing, and managing invoices for a company. They ensure that clients are billed accurately and on time, maintain records of all transactions, and often follow up on outstanding payments. Their role may also include resolving discrepancies, responding to client inquiries about invoices, and collaborating with accounting or sales teams. Strong attention to detail and organizational skills are essential for this position.

What are the key skills and qualifications needed to thrive as an invoicing administrator, and why are they important?

To thrive as an Invoicing Administrator, you need strong numerical accuracy, attention to detail, and a solid understanding of basic accounting principles, often supported by relevant coursework or on-the-job experience. Familiarity with invoicing software, enterprise resource planning (ERP) systems like SAP or QuickBooks, and proficiency in Excel are typically required. Excellent organizational skills, time management, and effective communication help you manage deadlines and resolve invoice discrepancies. These abilities ensure accurate billing, timely payments, and smooth financial operations for the business.

What are some common challenges faced by invoicing administrators, and how can they be managed effectively?

Invoicing Administrators often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal teams. Staying organized through effective use of invoicing software, maintaining clear communication with both finance and sales departments, and developing strong attention to detail are key strategies to navigate these issues. Proactively addressing errors and regularly reviewing processes can also help minimize recurring problems and contribute to a more efficient workflow.

What is the difference between Invoicing Administrator vs Accounts Payable Clerk?

AspectInvoicing AdministratorAccounts Payable Clerk
Primary RoleManage and process customer invoices and billingHandle vendor bills and payments
CredentialsBasic accounting or finance knowledge, familiarity with invoicing softwareAccounting or finance background, experience with accounts payable systems
Work EnvironmentOffice setting, finance or accounting departmentOffice setting, finance or accounting department
Industry UsageCommon in finance, accounting, and administrative sectorsCommon in finance, accounting, and administrative sectors

While both roles are part of the finance team, the Invoicing Administrator focuses on creating and managing customer invoices, ensuring timely billing. In contrast, the Accounts Payable Clerk handles vendor bills and manages outgoing payments. Both roles require basic accounting knowledge and are vital for financial operations, but they serve different functions within the accounts receivable and payable processes.

What are popular job titles related to Invoicing Administrator jobs?

For Invoicing Administrator jobs, the most frequently searched job titles are:

Invoicing Administrator jobs near you
Infographic showing various Invoicing Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Invoicing Administrator II

Greenwood, TX • On-site

The Gund Company - Mexico
See more jobs at The Gund Company - Mexicoexternal

Full-time

Re-posted 13 days ago

Key responsibilities

  • Emitir facturas precisas y oportunas basadas en ordenes de embarque, entregas y contratos comerciales.

  • Validar documentacion logistica (guias, packing lists, ordenes de compra) para asegurar la correcta facturacion.

  • Dar seguimiento a pagos y apoyar en la conciliacion de cuentas por cobrar.

Job description

Description

Descripcion general

Unase a The Gund Company, donde encontrara amigos que le apoyaran y le animaran a alcanzar metas que le brindaran increibles oportunidades de crecimiento. Nos dedicamos a la fabricacion de aislamiento electrico, pero lo que realmente nos enorgullece es ser un grupo de personas divertidas, motivadas y resolutivas que aman lo que hacen.

The Gund Company: Cuidamos unos de otros, cuidamos al cliente y cuidamos el negocio.


Requirements

Resumen del puesto

El puesto de forma parte del equipo de operaciones logisticas y administrativas, con responsabilidad directa en la emision precisa y oportuna de facturas relacionadas con embarques y entregas. Este rol garantiza el cumplimiento fiscal, la correcta documentacion de los procesos logisticos y la coordinacion efectiva con areas clave como ventas, atencion al cliente y contabilidad. Su labor contribuye a la eficiencia operativa, la satisfaccion del cliente y la integridad financiera de la organizacion.

Funciones esenciales

Emitir facturas precisas y oportunas basadas en ordenes de embarque, entregas y contratos comerciales. 

Validar documentacion logistica (guias, packing lists, ordenes de compra) para asegurar la correcta facturacion. 

Coordinar con areas de logistica, ventas y atencion al cliente para resolver discrepancias en la facturacion. 

Dar seguimiento a pagos y apoyar en la conciliacion de cuentas por cobrar. 

Asegurar el cumplimiento de normativas fiscales y comerciales en la emision de facturas. 

Mantener registros organizados y actualizados de facturas y documentos relacionados.

Gestion de cuentas por cobrar

Monitorear el estado de las facturas emitidas y dar seguimiento a pagos pendientes.

Apoyar en la conciliacion de pagos y resolucion de diferencias con clientes.

Funciones tecnicas

Manejo de sistemas ERP (SAP, Oracle, etc.) para la generacion y validacion de facturas. 

Gestion de archivos XML y PDF conforme a regulaciones fiscales (CFDI en Mexico, por ejemplo). 

Validacion tecnica de datos fiscales, precios, cantidades y condiciones comerciales. 

Conciliacion automatizada entre entregas, ordenes de compra y facturacion.

Generacion de reportes logisticos y financieros para auditorias internas y externas.

Cualificaciones y competencias

  • Precision en el manejo de datos fiscales y logisticos.
  • Dominio de herramientas digitales y sistemas de gestion.
  • Capacidad para interpretar documentos comerciales y logisticos.
  • Atencion al detalle y enfoque en calidad.
  • Comunicacion efectiva con equipos internos y clientes.
  • Resolucion de problemas y toma de decisiones bajo presion.
  • Organizacion y gestion del tiempo.
  • Trabajo colaborativo y orientacion al servicio.

Educacion y experiencia

Carrera tecnica o licenciatura en administracion, contabilidad, logistica o afin. 

Experiencia minima de 1-2 anos en facturacion logistica o administracion de embarques. 

Conocimiento basico de comercio exterior y documentacion de embarques. 

Familiaridad con normativas fiscales locales (SAT, CFDI) y procesos logisticos. 

Manejo intermedio-avanzado de Excel y sistemas ERP.



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