Temporary Office Coordinator

Office Coordinator

Reports to: Principal

Classification: Classified

Job Status: Full-Time/Non-Exempt

School Year

Start Date: ASAP 

Location: Seattle, WA

ABOUT RAINIER VALLEY LEADERSHIP ACADEMY: 

Rainier Valley Leadership Academy is a public, tuition-free, charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college success for all scholars in Seattle. RVLA will serve grades  6-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood. Our mission is to put every child on the path to success in college and career, leadership, and life.

We integrate college and career-ready and hands-on instruction to expose all scholars to authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar and focus on personalized learning.

RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials but also bring to the school community many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each other and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with each other,  our community,  scholars, and families.

OPPORTUNITY:

We seek a mission-aligned Termporary Office Coordinator to join the growing team at Rainier Valley Leadership Academy to serve scholars in grades 6-12. Our ideal candidate is scholar-focused and utilizes innovative, data driven, anti-racist instructional practices to engage, connect and build relationships with scholars and their families to foster educational success. We are looking for an individual who is passionate about having a long-term commitment to joining the RVLA community and wants to help build a community-centered school driven to dismantle systemic oppression through the unit of the school.

To learn more about what it’s like to work at RVLA, please visit: myrvla.org 

ESSENTIAL DUTIES & RESPONSIBILITIES:

Front Office Operations:

• Maintain a well-organized, clean, and welcoming front office environment and reception area for families and visitors.
• Manage front office phones and disperse messages, transfer calls; and respond to messages left on school voicemail.
• Manage visitor and check-in system and ensure compliance with visitor policy,
• Manage student entrance in the front office (discipline, medical, emergencies, etc) and ensure students follow school-wide behavior expectations.
• Maintain equipment to ensure all copy machines, printers, and postage machines are always functional and supplies including toner, staples and paper are in stock.
• Coordinate distribution of loaner supplies and equipment (substitute laptops, student uniforms, etc) and ensure inventory and check-out processes are in place.
• Maintain school-office supply inventory and manage the online-ordering system. 
• Process incoming and outgoing mail and shipments and assist in compiling mailers such as report cards, newsletters, and attendance letters, as needed.
• Receive and properly record in monetary transactions 
• Manage school principal calendar and support other school leadership staff with scheduling meetings and check-ins with parents, scholars and community members
• Perform other duties as assigned.

Student Information and Reporting:

• Manage Student Information System and maintain all electronic records; enter student enrollment data, update student information, and process student data for exits/withdrawals.
• Oversee intake of tardy students and coordinate check-out procedures for early dismissal; reconcile student records to reflect changes in attendance; follow up with parents on attendance discrepancies.
• Verify classroom attendance, communicate attendance errors to teachers, and report student attendance data to administrators daily.
• Manage intake and ongoing maintenance of student cumulative folders, including processing records requests for entering/exiting students; ensure new students have submitted all required enrollment documentation.
• Coordinate with admin team members  when enrolling new students with IEPs, 504 Plans, or ELL students.
• File and maintain student records per federal, state, and authorizer compliance regulations, and school-based policies to ensure confidentiality.
• Support new student recruitment and enrollment processes including but no limited to enrollment and data entry of student records to support enrollment 
• Communicate all changes in student pickup locations to the transportation provider and communicate changes in route times to students and their families promptly.
• Document transportation concerns from families and communicate any complaints to the principal

State & Federal Compliance:

• Coordinate and maintain all sign-in and sign-out sheets for staff professional development trainings 
• Ensure compliance requirements are completed on time.
• Provide student data upon request and participate in audits as necessary

This employer strives for a balanced, productive workforce, which is diverse in age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential.

QUALIFICATIONS:

• Commitment to Green Dot’s mission and the communities we serve.
• Exceptional relationship building and customer service skills; effectively communicates verbally and in writing with diverse stakeholders including teachers, families, and students.
• Proficient in MS Word, Excel, PowerPoint and Outlook, comfortable learning new technology systems & programs.
• Comfortable in a fast-paced and high-energy environment with the ability to balance competing priorities without sacrificing quality of service.
• Evidence of personal responsibility to meet goals; proactive problem-solver with attention to detail.
• Ability to manage multiple tasks at the same time and execute with urgency.
• Strong organizational and time management skills.
• Demonstrated initiative with the desire to grow as a professional.
• Experience working as part of a team. 
• Positive attitude with humility, sense of humor, and integrity.
  

RVLA is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential.

Please note: we are unable to sponsor H-1B Visa applicants.

APPLICATION PROCEDURE:

To apply, click the link at the top of the screen OR go to https://www.myrvla.org/careers.html

The start date for this position is early May 2024.

Only applicants chosen for an interview will be contacted.