Real Estate Executive Assistant

Description

Dynamic Real Estate Executive Assistant

If you possess experience in real estate and enjoy marketing, and helping TEAM GROW, and are adept at initiating client calls and outreach, take pleasure in social interactions, and are skilled in completing tasks efficiently, your expertise is sought after. Proficiency in Google Sheets, Slack, and various team structure-enhancing platforms is essential. We are seeking a highly proficient and dedicated professional to join our team in the real estate industry. Our search is for an outstanding Senior Executive Assistant who will play a crucial role in providing substantial support to our elite team. In this capacity, you will be a key contributor to the smooth functioning and continued success of our firm.

Job Description:
We are on the lookout for a highly skilled and motivated Real Estate Senior Level Assistant to become an integral part of our dynamic real estate team in Tucson, Arizona. This role is perfect for someone with a current Arizona Real Estate Agent's License and membership in the Tucson Multiple Listing Service (TARMLS). The successful candidate will be deeply involved in the core operations of our team, providing essential support through managing schedules, utilizing tools like Asana and Slack, and enhancing our administrative processes.

This position is not just a job but a career opportunity in a fast-paced, innovative environment, ideal for someone passionate about the residential real estate sector.

Responsibilities
• Schedule appointments, showings, events, and other related activities
• Manage and prepare client correspondence, ensuring timely and accurate communication
• Maintain and update the client database in our CRM system
• Perform general office duties, including data entry, scanning, and filing
• Provide administrative support to the Team
• Engage in written and oral communication with clients, lenders, title companies, and other service providers
• Promote the sale of properties through open houses, marketing tasks, and coordination with photographers, stagers, inspectors, and contractors. Conduct showings when necessary
• Fulfill personal assisting responsibilities as needed
• Develop comprehensive plans for these initiatives, outlining goals, required resources, timelines, and key performance indicators.
• Handle multiple projects simultaneously, prioritize tasks, and manage time efficiently
• Proactively identify opportunities for new programs that can elevate our team's performance and client satisfaction.
• Lead the implementation of these programs, ensuring they align with our company's vision and objectives
• Continuously seek ways to improve the customer journey, from initial contact through to post-sale follow-up
• Represent our firm at industry events, networking functions, and community gatherings.
• Ensure that all customer interactions are handled with the highest level of professionalism and empathy
• Provide support to team members
• Respond to all buyer client phone calls, emails and texts in a timely manner to provide superior customer service
• Work with buyer clients to refine their needs and wants based on seeing homes and then show them additional homes that meet those criteria
• Schedule and attend on-site property inspections with clients and vendors to help ensure a smooth process
• Assist the lead agent by showing homes to buyer clients that meet their needs and budgets that results in more sales

Qualifications

Requirements:
• Current Arizona Real Estate Agent's license
• Proven experience in a senior executive role within the real estate industry.
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to handle multiple projects simultaneously
• Exceptional written and verbal communication skills
• Proficiency in using computers and relevant software applications
• Ability to think strategically and provide solutions
• Familiarity with social media marketing is preferred
• Strong customer service and interpersonal skills
• Experience with Google Sheets, TARMLS, Docusign, Canva, Transaction Desk
• Independent drive to succeed and able to complete tasks without supervision
• Familiarity with CRM and marketing/lead technologies or ability to learn new systems quickly
• Driven, motivated and desires professional growth
• Willing and able to spend a lot of time driving
• Must have a valid Real Estate License